Affiliate & Volunteer Manager

Position Summary

The Administrative & Volunteer Manager provides key support to Habitat for Humanity Walworth County by managing daily office operations, coordinating volunteer recruitment and engagement, supporting the start-up and early operations of the new ReStore, and supporting fundraising and donor-relations efforts. This role is critical to the growth of Habitat’s mission to build and preserve affordable housing in Walworth County.

Key Responsibilities

Administration

• Maintain organized digital and paper records (financial, donor, volunteer, and project files).
• Handle routine office communications, including email and phone inquiries.
• Support scheduling for board meetings, taking and sending out minutes, and build schedules, and community events.
• Track budgets and expenses; assist with grant compliance reporting.

Volunteer Coordination

• Recruit, onboard, and schedule volunteers for construction builds, ReStore, and special events.
• Maintain the volunteer database and ensure accurate hours tracking.
• Help with orientation, safety briefings, and ongoing communication to enhance the volunteer experience.
• Build relationships with corporate and community groups to increase participation.

ReStore Start-Up Oversight

• Assist in planning and launching the new Habitat ReStore, including layout, staffing needs, merchandising, and opening-day logistics.
• Help develop donation procurement systems, volunteer roles, and inventory processes.
• Coordinate with contractors and vendors as needed for buildout and initial operations.

Fundraising & Development

• Support grant writing, donor acknowledgment, and database maintenance.
• Assist in planning and executing fundraising campaigns, events, and donor communications.
• Partner with the Executive Director and board on sponsorship and major-gift opportunities.
• Collaborate with HFHI on 2.0 on marketing and social media to grow community engagement and giving.

Qualifications

• Strong organizational and project-management skills; ability to manage multiple priorities.
• Excellent written and verbal communication; confident in public outreach and relationship building.
• Experience with volunteer management, nonprofit administration, or retail start-up is preferred.
• Comfortable using Microsoft Office/Google Workspace; database or CRM experience a plus.
• Commitment to Habitat for Humanity’s mission and core values.

Work Environment & Physical Demands

• Typical office environment with occasional evenings/weekends for events and builds.
• Periodic in-office work, build site presence or the ReStore may require lifting up to 25 lbs and standing for extended periods.

Compensation & Benefits

• Hourly Rate: $23 per hour
• Benefits: This position is not benefit eligible
• PTO: 15 Days plus 5 Federal Holidays

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Lake Geneva, WI 53147