Allied Health Program Coordinator

ALLIED HEALTH PROGRAM COORDINATOR

Open Date: November 19, 2025

Close Date: November 30, 2025

Anticipated Start Date: January 16, 2025

Anticipated Monthly Salary Range: $3,665 - $4,771

Range: 41

Class Code: 107N

Job Class/Position Title: Program Coordinator

PENINSULA COLLEGE’S COMMITMENT TO EQUITY

Peninsula College is committed to fostering an inclusive campus community where every student and employee has access to the support and resources they need to succeed. We believe that respect, connection, and belonging are essential to learning and working well together.

Our Equity Standing Committee, with representation from across the college, guides ongoing work to review policies, practices, and professional learning to support equitable access and student and employee success. We collaborate with campus partners on continuous improvement toward a learning and working environment where everyone can thrive.

Redacted Review Hiring Process

At Peninsula College, we are committed to a fair and unbiased hiring process. To support this commitment, we use an application redaction process. Before your materials are reviewed by the screening committee, certain personal identifying details such as your name, the names of schools or organizations you attended, and affiliations that could unintentionally signal identity are removed. This helps reviewers focus on your skills, experience, and qualifications.

We encourage applicants to review their resumes and cover letters before submitting to ensure that your experience and accomplishments remain clear after redaction. If your materials rely on institution names or affiliations to explain your role, you may wish to describe the work and outcomes in your own words, so the impact is still visible to the screening committee.

Our goal is to support a hiring process that is consistent, equitable, and centered on the strengths you bring.

THE COLLEGE

Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. Port Angeles is two hours from Seattle and a one-hour ferry ride to Victoria, Canada. The College is honored to serve six sovereign American Indian nations in the region: Jamestown S’Klallam, Lower Elwha Klallam, Quileute, Makah, Hoh, and Port Gamble S’Klallam.

The College is honored to have strong relationships with these six federally recognized Tribes in the College’s service district. The College is home to Longhouse of Learning. It is the first Longhouse in the nation to be built on a community College campus. The College offers transferable Indigenous language courses in Klallam/S’Klallam, Makah and Quileute and Hoh languages. Instructional programs include a Tribal Homeland Security & Emergency Management certificate, and an Integrated Indigenous Studies transfer pathway. The College is committed to doing more and taking future direction from the Tribes.

As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of inclusiveness, innovation, high academic standards, and community engagement. The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.

The College serves more than 2,500 students through its Port Angeles and Forks campuses, its correctional facilities, community education, and its online course offerings. The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.

The College culture is defined by its Guiding Principles and its shared governance model, which values respect, open and honest communication, integrity and collaboration. The College is a leader in the Guided Pathways work in Washington State and sees developing an equitable and socially just institution as a central part of that work. The College is highly regarded as a warm and welcoming place. Click here for a video about Peninsula College.

THE POSITION

The position will provide clerical and accreditation support for the Medical Assisting and Dental Hygiene Programs and other Allied Health Programs as needed: maintaining records and files, preparing documents and reports, processing records, compiling data, and providing information and assistance to program faculty and participants. Under general direction, perform work using knowledge and experience specific to the programs. Independently inform students, staff, program participants and/or the public regarding program content, policies, procedures and activities, per program director criteria and instructions. Compose written communications and establish and maintain records relating to program operations and accreditation.

ESSENTIAL FUNCTIONS:

· Maintain paper and electronic attendance records for Allied Health Program students.

o Establish and maintain records and files, record statistical information; prepare narrative and/or statistical reports regarding program operations; perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading and downloading and creating footnotes and outlines.

o May make public presentations related to Allied Health Program specialty areas.

· Perform the duties of Program Assistant, collaborating with program directors on compliance audits and reporting, memos, letters, spreadsheets, and reports.

o Compose correspondence, printed materials, and/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style.

o Provide information and advice to students, staff, program participants and/or the public regarding program content, policies and activities, recommend alternative courses of action; promote programs on campus with outside organizations.

o Assist with the Dental Hygiene student application process.

o Support program outreach by creating and monitoring official social media accounts to promote Allied Health program visibility and engagement.

· Serve as the Compliance and Safety Coordinator or Allied Health programs.

o Implement and monitor policies and procedures to ensure compliance with all program-related health and safety regulations, including HIPAA privacy standards, infection control, bloodborne pathogen protocols, and general workplace safety.

o Coordinate annual training and documentation for HIPAA, infection control, and safety requirements; research and document any potential compliance issues; and maintain confidential and regulatory records in accordance with federal, state, and accreditation standards.

· Respond to internal needs for audit information.

o Maintain and monitor budget and inform supervisor of status; may order, receive, and maintain inventory; may use desk top publishing software; may direct the work of others; assist in the preparation of grants and grant proposals.

· Maintain confidential records.

o Serve as primary contact with program participants; provide information regarding program policies and activities; perform a variety of public relations functions. o Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.

· Answer telephones; receive and refer visitors.

o Coordinate arrangements for program activities such as meetings, conferences, and banquets, schedule appointments and meetings.

o Attend meetings and/or conferences as program representative.

o Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of program and institutional policies in coordination with and at the request of program directors.

· Sort and file various documents; establish and prepare new files/categories within established filing systems; accurately enter data into electronic files; remove and log materials; and maintain status and file reports.

o Use spreadsheet and data base software to develop and maintain records; use basic statistical software packages and simple computer inquiry programming; use graphics software and make recommendations regarding appropriate display of graphic information.

o Scheduling when requested by program directors, including independently prioritizing needs of program clients based on established protocols.

· Extract and compile statistical data from source documents.

o Compile and distribute information relative to program activities, confer with other campus departments and outside agencies; serve as resource person for campus committees concerned with program operations; interpret statistical data, historical activity reports, and other materials in the functional area.

· Performs other tasks and duties as assigned, within scope of classified employee job description.

KNOWLEDGE, SKILLS AND ABILITIES:

· Excellent computer skills including experience with Word and Excel.

· Ability to organize, prioritize, and complete work assignments with minimal supervision.

· Ability to maintain a high level of accuracy and attend to details.

· Ability to initiate projects, work on a team, and work independently.

· Excellent communication skills, both oral and written. This includes the ability to speak clearly and fully comprehend written and spoken English and to communicate clearly with English Language Learners.

REQUIRED PHYSICAL ABILITIES:

· Work is performed primarily in an office environment that requires standing and/or sitting and entering data for extended periods.

· Must be able to operate telephones, computers, and a variety of office equipment.

· Must be able to lift 25 pounds.

REQUIRED WORK SCHEDULE:

Monday-Friday typical, schedule will flex depending on the needs of a program at given time. If a Saturday is required, time off during the week will be arranged; must stay within 40 hours per week.

REQUIRED EDUCATION OR CERTIFICATES:

· Associate’s degree

or

· 2 years of office coordination experience

BACKGROUND CHECK:

Job offers are contingent on the successful completion of reference and background checks, which may include a review of criminal history, in accordance with Washington State law and federal guidelines. A criminal record does not automatically disqualify an applicant. Any information obtained will be evaluated on an individualized basis and considered only to the extent that it relates to the responsibilities of the position and the applicant’s ability to perform its essential functions.

EMPLOYMENT TERMS:

In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.

EMPLOYMENT PAY AND BENEFITS INFORMATION

· Full-Time Classified position.

· This is a full-time probationary appointment, that may become permanent at the end of six months of satisfactory employment.

· Anticipated monthly salary: $3,665.00 - $4,771.00 (DOE)

Full Time Employee Benefits:

· Excellent benefits: including medical, dental, life, and long-term disability insurance; as of July 1, 2025, Peninsula College contributes $1,333 per month to the cost of the Washington State employee insurance programs.

· Retirement plan options with employer contributions; optional credit union and tax-deferred annuity programs.

· Peninsula College is a qualified employer for the Public Service Loan Forgiveness program. If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.

· Sick leave accrual is 8 hours times Full-Time Equivalent per month.

· Vacation Leave accrual is 11.33 hours times Full-Time Equivalent per month and will increase with years of experience.

· Personal Leave is 24 hours times Full-Time Equivalent, every July 1, prorated on date of hire.

· Personal Holiday is 8 hours times Full-Time Equivalent, per year after 4 months of service.

Application Submission Procedure:

A complete application file will include:

• College employment application (online)
• PDF - current resume
• PDF - Cover letter addressing specific qualifications of this position, and provide a one to two sentence statement on how you may be able to contribute to a culture of equity at Peninsula College
• PDF - three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ name, email addresses and telephone numbers

Application materials may be uploaded electronically, by mail, or email to:

Human Resources

Peninsula College

1502 E. Lauridsen Blvd.

Port Angeles, WA 98362

Phone: (360) 417-6298

Email: pchr@pencol.edu

Applications submitted electronically will be accepted without signatures.

Jeanne Clery Statement:

Notice of Availability of Annual Security Report—Peninsula College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-417-6559.

Non-Discrimination and Anti-Harassment:

Peninsula College is compliant with Title IX best practices. For more information visit, Anti-Harassment and Nondiscrimination | Title IX.

Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Coordination of compliance is the responsibility of the Vice President for Human Resources, Hanan Zawideh, hzawideh@pencol.edu, (360) 417-6212.

Requesting Accommodations for Employment:

Peninsula College provides reasonable accommodations for applicants and employees with disabilities. If you need accommodation during the application or hiring process, please contact Peninsula College Human Resources office, 360-417-6298 or email pchr@pencol.edu to request for any accommodations.

Peninsula College is an equal opportunity employer.

Pay: $43,980.00 - $57,252.00 per year

Work Location: In person