Alumni Relations & Development Coordinator

Colby-Sawyer College is a comprehensive liberal arts-based institution located in the scenic Lake Sunapee area of New Hampshire. We have friendly people, beautiful nature, and small-town amenities and shops. We are located about 35 minutes south of Dartmouth College and just 1 hour 30 minutes from Boston. For more information see Lake Sunapee Region Chamber of Commerce, NH .

We strive to always be a people-first organization. We are passionate about building and sustaining an inclusive and equitable working environment for all employees. If you are looking for a place where you will feel welcome and that you belong, Colby-Sawyer College is that place.

Colby-Sawyer is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to share what they can offer and how they can help us to achieve and maintain these values in their cover letter.

Interested candidates may also visit Human Resources in Colgate Hall Room 230, Monday through Friday from 8am - 5pm, to alternatively complete a paper application.

Review of candidates will begin immediately and continue until the position is filled.

Colby-Sawyer College is committed to maintaining a diverse workforce and an inclusive work environment which celebrates multiple perspectives. Under institutional policy, as well as under state and federal law (including Title IX of the Education Amendments of 1972 and the Age Discrimination Act), Colby-Sawyer College does not discriminate in its hiring or employment practices or its admission practices on the basis of race or ethnicity; color; national origin; religion; age; mental or physical disability; parental, family or marital status; veteran status; or sex (including pregnancy or related conditions, sexual orientation, genetic information, gender identity or gender expression). Further, Colby-Sawyer College prohibits sex discrimination in any education program or activity that it operates.

The college recognizes that harassment related to an individual's sex, sexual orientation, gender identity, or gender expression can occur in conjunction with misconduct related to an individual's race, color, ethnicity, national origin, religion, age, or disability. Targeting individuals on the basis of these characteristics is also a violation of the college policy. Under these circumstances, the college will coordinate the investigation and resolution efforts outlined in the college’s Sex-based Discrimination and Sex-based Harassment Policy and Grievance Procedures as well as the Code of Community Responsibility (for students) and Employee Handbook (for employees), to address harassment related to the targeted individual's sex, sexual orientation, gender identity, or gender expression together with the conduct related to the targeted individual’s race, color, ethnicity, national origin, religion, age or disability.

Working independently and collaborating with faculty, staff and stakeholders, the Alumni Relations & Development Coordinator supports the college’s fundraising and alumni relations efforts and coordinates administrative functions within the Advancement Office. In addition, the Alumni Relations & Development Coordinator also provides essential logistical support for events, donor relations, stewardship communications and departmental initiatives that advance the college’s mission.

Responsibilities

Office Management:

• Serve as the primary departmental contact for students, faculty, staff, alumni and other internal and external stakeholders, directing inquiries and providing information on Advancement services and programs.

Event Coordination:

• Support logistics and planning for Advancement events, including Homecoming & Family Weekend, donor receptions, alumni gatherings and special campus events, working closely with vendors and internal departments.
• Research, identify, secure and coordinate venues, catering needs, rentals and vendors for on- and off-campus events.
• Coordinate and execute event promotion, invitations and follow-up communications.
• Manage and maintain event RSVPs in a timely and accurate manner.

Engagement and Stewardship:

• Assist in building and maintaining strong relationships with alumni and donors by coordinating correspondence, preparing engagement materials and supporting fundraising campaigns.
• Coordinate the student thank you program for scholarships and internship funding, ensuring that recipients express appreciation to donors and tracking correspondence.

Volunteer Management:

• Work with class correspondents to collect and organize class notes for the Colby-Sawyer magazine, ensuring timely submissions and accuracy in published updates.
• Recruit volunteers from young alumni classes to serve on class reunion committees and collaborate with these committees to plan, promote and execute successful reunion events.

Communications and Digital Engagement:

• Build, schedule and send mass email and/or text messages to key constituents, ensuring consistent and engaging communication that aligns with the college’s branding and messaging guidelines.
• Maintain and update Advancement web pages to provide accurate, timely information and enhance the experience for online visitors.

Department Administrative Support

• Monitor the Advancement Department budget, track expenses, process invoices and periodically review year-end projections with Director of Annual Giving & Operations.
• Monitor use of department-wide calendar, adding college events to shared calendar and scheduling staff meetings.
• Learn the gift entry process, enter gifts on a regular basis and act as team back-up for gift entry when Manager of Advancement Services is absent from campus.
• With others, monitor shared department email inboxes, distribute messages to others or respond directly.
• Collaborate with others to carry out special projects or pursue opportunities for improvements in the department’s work.
• Track inventory of office supplies and place orders when needed.
• Deliver and retrieve mail from college post office.
• Maintain confidentiality of all proprietary information/materials.

• Bachelor's degree or combination of education and experience from which comparable knowledge and skills are acquired.
• Experience in a fast-paced, service-oriented environment.
• Ability to manage multiple projects at the same time.
• Demonstrated proficiency with MS Word, Excel, PowerPoint and other products in the Microsoft Office Suite.
• Willingness to adopt new strategies and tactics in the workplace.
• Experience working as a part of a team where collaboration is critical to success.
• A commitment to diversity and an appreciation for the goals and objectives of small colleges.
• Strong writing, editorial and proofreading skills preferred.