Aministrative Assistant for Helathcare Operations

Overview
We are seeking a dynamic and highly organized Assistant for Healthcare Operations to join our team. This vital role supports the operations department for a medical management company by managing administrative tasks, coordinating schedules, and ensuring efficient communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to help streamline daily operations in a fast-paced healthcare environment. This paid position offers an exciting opportunity to contribute to medical management services while developing valuable office management expertise.

Duties

• Provide comprehensive administrative support to healthcare professionals and management staff, including scheduling appointments and managing calendars.
• Handle responsibilities with professionalism and warmth.
• Maintain organized files on different client offices including running reports and updating database accordingly.
• Assist with bookkeeping duties utilizing accounting tools to track expenses, billing, and payments related to healthcare operations.
• Support office management tasks such as proofreading documents and preparing reports.
• Facilitate effective communication by utilizing computer skills, Google Workspace tools, Microsoft Office applications, and maintaining high standards of phone etiquette.
• Manage incoming inquiries via phone or email with professionalism, providing timely responses and support as needed.

Requirements

• Proven experience in office management or administrative roles within healthcare or related fields.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and data entry systems.
• Familiarity with medical practice operations a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Bilingual abilities are a plus to assist diverse patient populations.
• Exceptional phone etiquette skills with experience handling multi-line phone systems confidently.
• Previous clerical or administrative experience in a healthcare setting is highly desirable.
• Strong typing skills along with attention to detail for proofreading documents and managing records accurately.
• Ability to manage time efficiently while balancing multiple responsibilities seamlessly.
• Personal assistant or office support experience that demonstrates reliability and proactive problem-solving skills. Join us in this rewarding role where your organizational talents will directly impact the quality of healthcare delivery! We value dedicated professionals committed to excellence in office operations within a vibrant healthcare environment.

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person