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ANALYST II
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Job Posting: Administrative Assistant II
Office of Tax Appeals
JC-522143 - Administrative Assistant II
ANALYST II
$6,031.00 - $7,547.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date: Until Filled
Job Description and Duties
Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3-percent reduction in pay in exchange for 5 hours per month of PLP 2025 leave credits. The salary range(s) included in the job advertisement does not reflect the 3-percent reduction in pay.
It is important to read this advertisement in its entirety. You are required to submit a Statement of Qualifications (SOQ) for this position. The SOQ instructions and required statements are at the bottom of this posting. Applications received without an SOQ or with an SOQ that does not comply with the instructions will be disqualified.
Under the general direction of the Chief Deputy Director, the Analyst II performs a wide variety of complex administrative and clerical duties in support of executive operations and departmental programs. The Analyst II exercises a high degree of initiative, discretion, and independent judgment in coordinating administrative activities, maintaining confidential information, and ensuring efficient day-to-day operations of the Executive Office. The incumbent serves as a liaison with internal staff and external stakeholders and provides administrative support related to scheduling, travel coordination, human resources liaison activities, and executive correspondence and records management.
Looking for a State Job? - Review the 3 Steps To A State Job webpage and be sure to complete the exam/assessment and state application before applying for this position.
Working Conditions
Requires frequent contact with OTA Management.
Requires mobility to various areas of the Department’s work locations.
Workstation is equipped with standard ergonomic office equipment, as appropriate.
Travel may be required within the State of California to attend meetings, training classes, seminars and forums.
Travel may be by train, plane and/or automobile.
Position Details
Job Code #: JC-522143
Position #(s):
292-100-5393-001
Working Title: Administrative Assistant II
Classification: ANALYST II
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Facility: App Drop Off
Work Shift: 8:00am - 5:00pm
Work Week: Monday - Friday
Department Information
BUILD A DEPARTMENT…BUILD YOUR FUTURE!! Do you want to make a difference in the lives of Californians while achieving your career goals? Do you like a challenge? Do you set standards for yourself and enjoy working in a fast-paced, evolving organization with great potential for personal development? The Office of Tax Appeals is looking for a person like you who will join our team and influence the organization’s culture for years to come.
Come join our team, apply today!
Special Requirements
**Application cut off dates when sets of applications are reviewed: 07/03/26, 07/17/26, 07/31/26, 08/14/26**
In order to be considered for this position, you must include the following when submitting a current hardcopy or through CalCareers State application:
JC #522143 in the Examination of Job Title section of the State application (STD 678)
Resume is not required and optional to submit.
Proof of Education is required if being utilized to meet minimum qualifications.
Statement of Qualifications:
The Statement of Qualifications (SOQ) serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position.
The SOQ serves as documentation of each candidate’s ability to present a written response to the following questions, both clearly and concisely.
The written response should be typed and no more than two (2) pages in length, single spaced, and 12 Arial point font.
Cover letters and resumes do not take the place of SOQs.
Applicants who do not address the SOQ questions will not be screened.
Statement of Qualifications
1. Please describe how your experience and skills align with the duties of this position.
Additional hires may be made from this job bulletin, if additional positions become available.
Electronic submittal of applications and attachments through Calcareers.ca.gov is preferred. Emailed or faxed application will not be accepted.
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Office of Tax Appeals
Postal
Attn: HR Dept - JC 522143
P.O. Box 989880
West Sacramento, CA 95798-9880
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Office of Tax Appeals
App Drop Off
HR Dept. - JC 522143
400 R Street
Suite 360
Sacramento, CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - 1. Please describe how your experience and skills align with the duties of this position.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Must maintain regular and acceptable attendance at such level as is determined at the Department’s sole discretion.
Ability to communicate effectively to successfully achieve objectives and goals.
Demonstrated strong self-direction and time management
Works well under pressure when meeting short deadlines
Must be able to effectively carry out assigned tasks with minimum supervision, be able to work independently or in a team environment
Incumbent shall possess the general qualification, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
Ability to plan, organize, and prioritize workload.
Positive attitude, open-mindedness, flexibility and tact.
Ability to communicate effectively, both orally and in writing, in order to successfully achieve objectives.
Benefits
For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources' website at: California Employee Benefits Summary
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Human Resources
(916) 594-1867
OTA_HR@ota.ca.gov
Hiring Unit Contact:
Julissa De Gonzalez
(916) 926-9221
julissa.degonzalez@ota.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Rubena Khan
(916) 292-1434
rubena.khan@ota.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Application Information
Please do not include personal information on your application, resume or Statement of Qualifications (social security number, date of birth, marital status, etc.)
In the "Employment History" section of the application, you must list your current employment history by providing the "to" and "from" dates with month, day and year, the hours per week that worked, which should be a whole number (not a range) and the total worked (years/months).
Applicants must complete the duties performed section on the application. Applications with "see resume" shall not be considered. Applications received without all information completed will be considered incomplete and will not be screened for the interview process.
A completed Employment Application (STD. 678) and any other relevant documents (i.e., unofficial transcripts, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account.
Clearly indicate the basis of your eligibility (certification list, transfer, reinstatement, State Restriction of Appointments (SROA) and/Surplus eligibility) in the "Explanations" section located on the first page of your STD. 678.
Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed STD. 678. This page is for examination use only.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Analyst II Exam Information
Candidates must meet the minimum qualifications for the Analyst II (5393) and have certification (reachable) list eligibility, transfer eligibility, Limited Examination and Appointment Program (LEAP) eligibility, reinstatement rights and/or State Restriction of Appointments (SROA) (please include SROA letter (attach letter if applicable).
Candidates who have list eligibility (or are in the process of obtaining list eligibility) may also apply. To obtain list eligibility, please review the following: Analyst II
Candidates must meet the Minimum Qualifications stated in the following: Analyst II (5393) Classification Specification(s).
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Job Posting: Administrative Assistant II
Office of Tax Appeals
JC-522143 - Administrative Assistant II
ANALYST II
$6,031.00 - $7,547.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date: Until Filled
Job Description and Duties
Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3-percent reduction in pay in exchange for 5 hours per month of PLP 2025 leave credits. The salary range(s) included in the job advertisement does not reflect the 3-percent reduction in pay.
It is important to read this advertisement in its entirety. You are required to submit a Statement of Qualifications (SOQ) for this position. The SOQ instructions and required statements are at the bottom of this posting. Applications received without an SOQ or with an SOQ that does not comply with the instructions will be disqualified.
Under the general direction of the Chief Deputy Director, the Analyst II performs a wide variety of complex administrative and clerical duties in support of executive operations and departmental programs. The Analyst II exercises a high degree of initiative, discretion, and independent judgment in coordinating administrative activities, maintaining confidential information, and ensuring efficient day-to-day operations of the Executive Office. The incumbent serves as a liaison with internal staff and external stakeholders and provides administrative support related to scheduling, travel coordination, human resources liaison activities, and executive correspondence and records management.
Looking for a State Job? - Review the 3 Steps To A State Job webpage and be sure to complete the exam/assessment and state application before applying for this position.
Working Conditions
Requires frequent contact with OTA Management.
Requires mobility to various areas of the Department’s work locations.
Workstation is equipped with standard ergonomic office equipment, as appropriate.
Travel may be required within the State of California to attend meetings, training classes, seminars and forums.
Travel may be by train, plane and/or automobile.
Position Details
Job Code #: JC-522143
Position #(s):
292-100-5393-001
Working Title: Administrative Assistant II
Classification: ANALYST II
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Facility: App Drop Off
Work Shift: 8:00am - 5:00pm
Work Week: Monday - Friday
Department Information
BUILD A DEPARTMENT…BUILD YOUR FUTURE!! Do you want to make a difference in the lives of Californians while achieving your career goals? Do you like a challenge? Do you set standards for yourself and enjoy working in a fast-paced, evolving organization with great potential for personal development? The Office of Tax Appeals is looking for a person like you who will join our team and influence the organization’s culture for years to come.
Come join our team, apply today!
Special Requirements
**Application cut off dates when sets of applications are reviewed: 07/03/26, 07/17/26, 07/31/26, 08/14/26**
In order to be considered for this position, you must include the following when submitting a current hardcopy or through CalCareers State application:
JC #522143 in the Examination of Job Title section of the State application (STD 678)
Resume is not required and optional to submit.
Proof of Education is required if being utilized to meet minimum qualifications.
Statement of Qualifications:
The Statement of Qualifications (SOQ) serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position.
The SOQ serves as documentation of each candidate’s ability to present a written response to the following questions, both clearly and concisely.
The written response should be typed and no more than two (2) pages in length, single spaced, and 12 Arial point font.
Cover letters and resumes do not take the place of SOQs.
Applicants who do not address the SOQ questions will not be screened.
Statement of Qualifications
1. Please describe how your experience and skills align with the duties of this position.
Additional hires may be made from this job bulletin, if additional positions become available.
Electronic submittal of applications and attachments through Calcareers.ca.gov is preferred. Emailed or faxed application will not be accepted.
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Office of Tax Appeals
Postal
Attn: HR Dept - JC 522143
P.O. Box 989880
West Sacramento, CA 95798-9880
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Office of Tax Appeals
App Drop Off
HR Dept. - JC 522143
400 R Street
Suite 360
Sacramento, CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - 1. Please describe how your experience and skills align with the duties of this position.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Must maintain regular and acceptable attendance at such level as is determined at the Department’s sole discretion.
Ability to communicate effectively to successfully achieve objectives and goals.
Demonstrated strong self-direction and time management
Works well under pressure when meeting short deadlines
Must be able to effectively carry out assigned tasks with minimum supervision, be able to work independently or in a team environment
Incumbent shall possess the general qualification, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
Ability to plan, organize, and prioritize workload.
Positive attitude, open-mindedness, flexibility and tact.
Ability to communicate effectively, both orally and in writing, in order to successfully achieve objectives.
Benefits
For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources' website at: California Employee Benefits Summary
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Human Resources
(916) 594-1867
OTA_HR@ota.ca.gov
Hiring Unit Contact:
Julissa De Gonzalez
(916) 926-9221
julissa.degonzalez@ota.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Rubena Khan
(916) 292-1434
rubena.khan@ota.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Application Information
Please do not include personal information on your application, resume or Statement of Qualifications (social security number, date of birth, marital status, etc.)
In the "Employment History" section of the application, you must list your current employment history by providing the "to" and "from" dates with month, day and year, the hours per week that worked, which should be a whole number (not a range) and the total worked (years/months).
Applicants must complete the duties performed section on the application. Applications with "see resume" shall not be considered. Applications received without all information completed will be considered incomplete and will not be screened for the interview process.
A completed Employment Application (STD. 678) and any other relevant documents (i.e., unofficial transcripts, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account.
Clearly indicate the basis of your eligibility (certification list, transfer, reinstatement, State Restriction of Appointments (SROA) and/Surplus eligibility) in the "Explanations" section located on the first page of your STD. 678.
Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed STD. 678. This page is for examination use only.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Analyst II Exam Information
Candidates must meet the minimum qualifications for the Analyst II (5393) and have certification (reachable) list eligibility, transfer eligibility, Limited Examination and Appointment Program (LEAP) eligibility, reinstatement rights and/or State Restriction of Appointments (SROA) (please include SROA letter (attach letter if applicable).
Candidates who have list eligibility (or are in the process of obtaining list eligibility) may also apply. To obtain list eligibility, please review the following: Analyst II
Candidates must meet the Minimum Qualifications stated in the following: Analyst II (5393) Classification Specification(s).
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
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