AP Filing Clerk

Basic Function: Performs and oversees routine to moderately complex accounting duties within the accounts payable processing area including data entry supervision, following appropriate procedures to ensure timely and accurate preparation, and maintenance of accounting records.

Reporting Relationships:

Reports to: Accounts Payable Manager

Supervises (Position Title): N/A

Principal Duties / Responsibilities:

• Verifies billing rates, obtaining approvals, and determining proper account distribution as well as entering into the A/P system.
• Contacts staff and billing sources to clarify information when necessary.
• Assists Accounts Payable Manager in the payment process of outstanding accounts payable.
• Maintains confidentiality of all information and adheres to the Agency’s Code of Ethics.
• Meets month end closing dates as published for the agency including verifying input batches and distributing financial information.
• Reconciles accounts on a monthly, quarterly, and annual basis as needed.
• Assist in preparation of summaries, aging reports (including “red flag” issues) and communicates to the program sites as requested.
• Maintains documentation for compliance to policies and procedures for internal audits.
• Keeps Sr. Financial Analyst/Accounts Payable Manager informed of potential problems and refers questionable items to manager for resolution.
• Processes manual checks and maintains A/P Filing system.
• Performs other accounting related duties as assigned.

Specifications:

• High school diploma or equivalent, accounting degree preferred.
• Two years related technical experience plus two to three years accounting clerk or payroll experience and/or training in a computerized payroll or accounting environment or an equivalent combination of education and experience.
• 6 months of bookkeeping procedures.

• Proficient with personal computers, hardware and other office machines and knowledge of PC spreadsheet software. Knowledge of Great Plains (including integration manager) software a plus

Skills, Knowledge, and Abilities

• Strong math aptitude and ability to work and communicate accurately with numbers.
• Excellent interpersonal and organizational skills.
• Ability and willingness to work scheduled overtime hours.
• Ability to manage own workflow and resolve questions and problems with supervisor.
• Ability to maintain confidentiality of information and adhere to Agency’s Code of Ethics

Compensation:

$47,000 - $50,000 Annually

Benefits

• Paid vacation
• Paid Sick Time
• 12 Paid Holidays
• Medical
• Dental
• Vision
• 403(b) Plan
• Life Insurance
• Long-term & short-term disability
• Employee assistance program (EAP)
• Family medical leave
• Tuition reimbursement

Benefit options and eligibility vary by Fulltime and Part-time positions. Compensation within the posted salary range varies based on factors including, but not limited to, experience, skills, education, and performance at the time of the offer.

Mental/Physical Demands:

Ability to read, interpret, comprehend instructions, correspondence, and documents. Ability to write routine correspondence. Ability to effectively present information in one-on-one and small group situations. Work requires prolong concentration using a computer in analyzing and manipulating data. Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate ratio, and percent and to draw and interpret graphs. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. While performing the duties of this job, the employee is frequently required to sit, talk, hear, and to use hands to operate computer keyboard. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus and color vision.

Work Environment:

Duties are usually performed in an office environment. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

This description documents the general contents and requirements of the job. It is not to be construed as an exhausted statement of duties, responsibilities, or requirements. The principal duties and responsibilities shown are all essential job functions except for those indicated with an asterisk (*). The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.