AP Manager / AP Specialist

Key Responsibilities:

• Oversee end-to-end Accounts Payable (AP) function, ensuring accuracy, timeliness, and compliance with internal policies
• Process and review payments, ensuring proper approvals, controls, and supporting documentation
• Process urgent wire payments in accordance with approval controls and documentation requirements
• Manage and review Travel & Expense (T&E) transactions to ensure accuracy and policy compliance (Navan experience preferred)
• Manage and optimize AP aging, proactively identifying overdue balances and driving resolution with internal stakeholders and vendors
• Lead month-end close activities related to AP, including reconciliation of AP subledger to GL and timely issue resolution
• Prepare, review, and post accruals, ensuring completeness and accuracy of expenses
• Supervise invoice processing cycle (invoice intake, coding, approval workflow, posting)
• Maintain and strengthen internal controls within AP processes, including SOX compliance where applicable
• Support audit requests (internal and external), including preparation of documentation and responses to auditor queries
• Drive process improvements and automation initiatives within AP (including system enhancements and workflow optimization)
• Manage vendor relationships, including communication, dispute resolution, and payment terms alignment
• Lead, coach, and develop AP team members, ensuring high performance and continuous improvement

System Requirements:

• Strong hands-on experience with NetSuite (Charted a plus)
• NAVAN T&E system or other similar systems
• Experience with AP automation tools and invoice workflow systems is a plus

Candidate Profile (Experience Requirements):

• 5+ years of Accounts Payable experience, including at least 1-3 years in a supervisory or managerial role
• Strong understanding of month-end close processes, accruals, and reconciliation practices
• Experience in high-volume AP environments with multiple entities is preferred
• Strong analytical mindset with attention to detail and ability to identify process gaps
• Excellent stakeholder management and communication skills
• Ability to work independently in a fast-paced, deadline-driven environment