AP Specialist

New Leaf Builders is a locally rooted homebuilder experiencing rapid growth and new opportunities to join our growing team of passionate, talented professionals. We value innovation, collaboration, integrity, and quality craftsmanship in everything we create and are looking for an Accounts Payable Specialist to contribute to our team. If you share our core values of kindness, honesty, and integrity and are passionate about helping homeowners create spaces where they can create memories, we would like to hear from you.

Job Summary

The Accounts Payable (AP) Specialist plays a critical role in ensuring accurate and timely financial transactions that support the company’s operations. Reporting to the Controller, this position is responsible for processing invoices, managing vendor payments, and reconciling accounts to maintain financial accuracy. The AP Specialist will work closely with internal teams and external vendors to resolve discrepancies, ensure compliance with company policies, and support overall cash flow management.

Essential Duties and Responsibilities

• Maintain the invoice system daily; import POs and Work Orders from ITK into MarkSystems
• Process and upload vendor invoices, ensuring proper approvals before payment
• Manage weekly AP processing, including check runs and credit card payments (Lowe’s, Sherwin-Williams)
• Reconcile vendor statements, credit cards, and resolve invoice discrepancies with Project Managers
• Update and distribute AP tracking spreadsheets and summaries to the CFO weekly
• Maintain vendor compliance documentation (W-9s, COIs, new vendor setup forms)
• Assist with month-end close, AP accruals, and annual audit preparation (including 1099 filings and workers’ compensation reporting)
• Maintain confidentiality and accuracy in all financial transactions

Supervisory Responsibilities

• No direct reports.

Required Qualifications

Preferred Qualifications

Other Skills and Competencies

• Strong organizational and prioritization skills with the ability to manage multiple tasks efficiently.
• High attention to detail and accuracy in financial data entry and record-keeping.
• Excellent written and verbal communication skills for effective vendor and team interactions.
• Basic understanding of bookkeeping principles and accounting practices.
• Ability to work independently and collaboratively in a fast-paced environment.
• Commitment to maintaining strict confidentiality of financial and company records.

New Leaf Builders is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.