AP/AR Associate

Job Overview
We are seeking a detail-oriented and highly organized AP/AR Associate to join our Accounting & Finance team. This role supports the daily operations of the Accounting Department by managing accounts payable and accounts receivable processes. The ideal candidate will be responsible for accurate and timely vendor invoice processing, customer billing, account monitoring and reporting review to ensure financial accuracy and operational efficiency. Ability to work more than standard business hours, when the business needs require extra work (month end processing, audits, etc) is required. If you enjoy working in Accounting and in a fast paced, ever-changing environment this is the role for you.

Essential Responsibilities

• Review and monitor weekly, monthly, and quarterly exception reports, including open purchase orders, open sales orders, unbilled accounts payable, active past delivery reports, billing queues, and workflow dashboards.
• Process vendor invoices daily, ensuring accuracy, proper coding, and timely entry; maintain and manage assigned vendor accounts, including statement reconciliations.
• Process and execute customer invoices daily, ensuring accurate and timely billing.
• Process daily vendor remittances.
• Monitor and manage accounting-related email communications, responding promptly and routing issues appropriately.
• Maintain organized documentation and support audit requests as needed.
• Identify process improvement opportunities and support implementation of enhanced procedures.
• Perform additional duties as assigned.

Knowledge, Skills and Abilities

• Strong understanding of accounting principles (GAAP) and standard accounts payable and accounts receivable processes.
• Working knowledge of general ledger structure and account coding.
• Understanding trade flow and operational processes within an industry-standard operating system.
• Ability to interpret reports, identify discrepancies, and follow issues through to resolution.
• Strong organizational skills with high attention to detail, accuracy, and timeliness and meeting deadlines.
• Effective verbal and written communication skills with the ability to collaborate across Trading, Logistics, and accounting functions.
• Demonstrated accountability and ownership of responsibilities from initiation through completion.
• Strong analytical and problem-solving skills with the ability to prioritize in a fast-paced environment.
• Proficiency in Microsoft Excel and accounting software (QuickBooks experience preferred).
• Ability to learn new systems and adapt to evolving processes.
• Ability to work more than standard business hours, when business needs require extra work (i.e., month end, audit, etc.)

Required Education & Experience

• Degree in Accounting, Finance, Business Administration, or related field preferred.
• Three to five years of relevant accounts payable and/or accounts receivable experience preferred.
• Experience working with general ledger accounts and financial reporting support preferred.

Job Type: Full-time

Pay: $50,000.00 - $64,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person