AP/AR Coordinator

Action Fire Protection is a full-service fire protection firm with offices in Oklahoma City and Bristow. The AP/AR coordinator position will reside in the Bristow home office location. The ideal candidate for this role is:

• Process-driven & Organized: Executes structured workflows with high attention to detail.
• Adaptable: Thrives in a fast-paced environment.
• Customer-focused: Dedicated to delivering excellent customer service.
• Team-oriented: Enjoys working as part of a team and collaborates effectively with others.

Reports to: National Accounts/Office Manager

Areas of Responsibilities

Administrative:

• Assisting with customer service needs
• Tracking employee licenses, CEUs, and licensing process
• Ordering office and field supplies as needed
• Assisting with inventory management
• Managing fire alarm monitoring accounts

AP/AR:

• Creating and sending invoices to customers through Quickbooks online
• Handling all aspects of accounts payable (AP):
• Ensuring all subcontractors and suppliers are compliant for payment
• Ensuring all subcontractors and suppliers are paid in a timely manner
• Entering approved payables
• Processing, printing, and mailing checks
• Tracking and categorizing expenses
• Tracking project profitability from employee time, materials, and associated costs
• Tracking materials purchased for sales tax reporting
• Monitoring and following up on past-due invoices to collect payment
• Processing customer payments

Experience & Skills:

• Experience in Microsoft Office programs with working knowledge of Excel
• Experience in QuickBooks Online
• Ability to work effectively and independently in a fast-paced, team--oriented environment
• Skilled and articulate communication, both oral and written
• Strong organization and attention to detail
• Proficiency in or ability to learn the various software programs
• Desire to grow in role and take on additional responsibilities as the company grows

Hours:

• Full-time, hourly, non-exempt position.

Benefits:

• Paid holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Accrual of 80 hours/year PTO
• Quarterly profit sharing
• 401k with 4% match and immediately vested
• Full medical/dental/vision premium paid for employee; coverage available for spouse/dependents

To apply: Email resume and references to jorden@actionfireteam.com.

Pay: From $17.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person