Appointment Scheduler/Receptionist

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role offers an exciting opportunity to streamline daily operations, coordinate projects, and manage a busy schedule with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, excellent communication abilities, and a passion for facilitating smooth office functions. Join us to be an integral part of a vibrant team dedicated to excellence and efficiency!

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with attention to detail.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle incoming calls with professionalism using multi-line phone systems and phone etiquette, directing inquiries appropriately.
• Provide executive administrative support through data entry, filing, proofreading, transcription, and document management using Microsoft Office and other office software.
• Organize meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready in advance.
• Assist with bookkeeping tasks utilizing QuickBooks for expense tracking and basic financial record keeping.
• Support project coordination efforts by tracking deadlines, following up on action items, and ensuring timely completion of tasks.
• Perform general office management duties including front desk responsibilities, filing systems maintenance, office supply inventory management, and handling customer service inquiries.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with demonstrated office management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools like DocuSign.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Exceptional communication skills—both verbal and written—with professional phone etiquette.
• Experience with bookkeeping software such as QuickBooks is preferred.
• Ability to handle multiple projects simultaneously while maintaining attention to detail.
• Familiarity with transcription, proofreading, filing systems, and clerical procedures is highly desirable.
• Demonstrated ability to provide executive administrative support with discretion and confidentiality. Join us as a Personal Assistant where your organizational prowess will empower our leadership team to achieve their goals while contributing to a vibrant workplace culture!

نوع الوظيفة: دائم

الراتب المدفوع: $٢٠٫٠٠ لكل ساعة

موقع العمل: بشكل شخصي