AR Administrator

Overview
We are seeking a detail-oriented and proactive Accounts Receivable (AR) Administrator to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection of payments, accurate record-keeping, and compliance with financial standards. Your expertise will help maintain healthy cash flow and support the organization’s financial health. This position offers an exciting opportunity for individuals passionate about accounting, customer service, and financial analysis to make a meaningful impact within a collaborative environment.

Responsibilities

• Prepare monthly progress billings for all projects using AIA G702 and G703 form.
• Review contracts, change orders, and schedules of values to ensure proper billing allocation.
• Coordinate with project managers to verify percentage of completion and project milestone.
• Monitor retainage, lien releases, and required compliance documents (e.g., insurance, certified payroll if applicable).
• Communicate with general contractors regarding billing issues, approvals, and payment schedule.
• Track and follow up on outstanding accounts receivable.
• Maintain accurate documentation for all billings, change orders, and supporting backup.
• Ensure all billing practices follow industry standards and project-specific requirements.

Skills

• Proficient in Microsoft Excel and construction billing/accounting systems (e.g., Sage 300, Foundation, Viewpoint, QuickBooks for Contractors)
• Highly organized, with the ability to manage multiple projects and deadlines
• Strong attention to detail and accuracy in financial reporting
• Excellent communication skills to interface with internal teams and external clients
• Understanding of retainage, lien waivers, and compliance documents relevant to specific projects
• Experience with accounts receivable functions including invoice processing, collections, and account reconciliation.
• Excellent analysis skills combined with attention to detail for accurate account analysis and journal entries.
• Exceptional phone etiquette combined with customer service skills for professional communication with clients or vendors.
• Basic knowledge of financial software such as Financial Services tools or analysis platforms enhances efficiency in this role. Join us as an AR Administrator if you’re eager to leverage your accounting expertise in a fast-paced environment that values precision, collaboration, and continuous improvement!

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Language:

• English (Preferred)

Ability to Commute:

• Congers, NY 10920 (Preferred)

Ability to Relocate:

• Congers, NY 10920: Relocate before starting work (Preferred)

Work Location: In person