A/R and A/P Accounting Staff

About Associates International

Founded in 1973 and headquartered in Wilmington, DE, Associates International (Ai) is a growing print communications company specializing in commercial print, direct mail, and digital marketing.

We foster a positive, collaborative, and rewarding work environment—it’s at the core of everything we do. Our success is built on team members who bring a proactive, “seize the day” attitude and a commitment to delivering legendary customer service and exceptional results for our clients.

About the Role

The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures. Precise, consistent work output is essential. The job environment is stable, based on known relationships with people and well-defined processes. Job knowledge and competency is built through structured step-by-step training and positive, supportive coaching from management and peers. The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free.

Schedule: Full-time, Monday-Friday
Compensation: Competitive and negotiable based on experience

What You’ll Do

Primary responsibilities include, but are not limited to: Day-to-day accounting responsibilities for A/P and A/P - Processing customer billings - Managing vendor invoices - Assist with account reconciliations - Initiating accounts payable payments - Producing periodic reports and statements - ability to identify, analyze and resolve accounting issues by utilizing critical thinking to determine root cause and determine corrective action.

Accounts Payable

- Charge expenses to the proper GL accounts by analyzing invoices and backup documents

- Reconcile incoming invoices against purchase orders for accuracy

- Investigate and resolve problems associated with vendor invoices and purchase orders

- Pay vendors in a timely manner by monitoring due dates to avoid late charges and penalties

- Reconcile payable reports each month to confirm that all amounts paid are accurate

- Prepare daily, weekly, monthly and quarterly accounting reports

Accounts Receivable

- Assist staff accountant with processing invoices to customers

- Ensure the timely delivery of invoices to customers within the parameters of Ai Policy and the requirements of the individual customer

- Resolving discrepancies with customers in cases of non-payment

- Maintaining and organizing records of invoices, bills, and deposits

- Preparing daily, weekly, monthly, and quarterly financial reports

What We’re Looking For

Required:

- Associate’s degree in accounting

- 4 years + Experience of general ledger accounting

- Computerized, commercial accounting software experience

- Intermediate Excel skills

Why Associates International?

Established Excellence: Over 50 years of industry expertise and long-standing client relationships
Growth Opportunities: Clear career paths and opportunities to grow within the company
Collaborative Culture: A positive, team-focused environment where your contributions truly matter
Comprehensive Benefits: Health, dental, vision, 401(k), PTO, and success sharing
Work-Life Balance: Flexible scheduling options that support both professional and personal goals

Associates International, Inc. is an Equal Opportunity Employer. Employment decisions are based on merit and business needs, without regard to race, color, religion, national origin, ancestry, gender, sexual orientation, age, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other legally protected status. Candidates must be legally authorized to work in the United States and not require sponsorship.

Pay: $55,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Work Location: In person