AR Specialist

TITLE: Accounts Receivable Specialist

EEO#: 5

IMMEDIATE SUPERVISOR: Accountant I

DEPARTMENT: Business Office DIVISION: Portland

GENERAL SUMMARY: Responsible for processing all accounts receivable (A/R) invoicing and

collections. Responsible for balancing of point of sale (POS) cash and credit card systems

PRINCIPAL DUTIES & RESPONSIBILITIES:

Essential Functions:

• Responsible for timely and accurate invoicing of all LTS services, salvage sales, contracts, charge sale vouchers, and other invoices as needed.
• Timely and accurate processing of all checks and cash received for A/R payments, and all other miscellaneous receipts.
• Draft and monitor completion of all A/R billing adjustments.
• Coordinate contact with customers about past due invoices.
• Monthly reconciliation of store checking accounts and A/R general ledger accounts.
• Ensure cash deposit amounts are entered by stores daily.
• Reconcile bank deposit data for cash and credit card transactions and report missing deposits
• Provide daily and weekly reports to management and Loss Control.
• Analyze and correct over/short and bank adjustments.
• Research and complete customer chargeback requests.
• Provide excellent customer service to all internal and external stakeholders.
• Foster and demonstrate a positive and safe team environment.
• Must demonstrate willingness and ability to adhere to GICW’s rules, policies, safety procedures, CARF standards, and Kaizen philosophy.

Incidental Functions:

• Provide assistance and backup to accounts payable and payroll as needed.
• Perform miscellaneous duties, as assigned.

QUALIFICATIONS:

Specific:

• Must be 18 years of age or older.
• High school diploma or GED.
• Two years’ A/R experience.
• Must be detail-oriented and accurate.
• 10-key by touch (6,000 KPH) and ability to type 55 WPM.
• Proficiency in Microsoft Excel, Word, and Outlook.

General:

• Must maintain consistent, predictable and satisfactory attendance and punctuality as scheduled.
• Must be able to demonstrate upon request functional literacy and numeric proficiency.I:\HR\Job Descriptions\FINANCE\Word Format\Accounts Receivable Specialist.doc -1-Revised: 06/26 Must have command of the English language sufficient to verbally communicate with the general public.
• Must not present a significant current risk of substantial harm to self or others in the performance of the essential duties of the job that cannot be eliminated or reduced by reasonable accommodation.
• No record or disclosure of criminal conviction that indicates a tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior or is otherwise in conflict with the functions listed on this job description. This may include passing a state-mandated, federally-conducted criminal background check.
• Must provide proof of identification and eligibility to work in the United States of America.
• Must pass a drug screening test and background check.
• Must be able to perform the essential functions of the job with or without reasonable accommodation.
• Must meet GICW quantitative and qualitative performance standards.

POSITIONS SUPERVISED: None.

WORKING CONDITIONS/HAZARDS:

• Work is primarily performed in an office environment. Environment may be heated or air conditioned.
• Long periods of sitting/standing at a desk.
• Moderate adaptability required: Work environment occasionally hectic (fast-paced) with irregular short deadlines and a limited number of critical or unusual situations.
• DOT Strength Classification - Medium.
• Seldom/Occasionally: Able to lift 26–50 lbs.
• Frequently: Able to lift 11–25 lbs.
• Constantly: Able to lift 1–10 lbs.

Pay: $24.00 - $28.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person