Archives Assistant

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

The Georgia Archives is located at 5800 Jonesboro Road, Morrow, next to the Southeastern Branch of the National Archives and Clayton State University.

The Georgia Archives is a unit of the University System of Georgia In addition to the main facility in Morrow, which holds about 90,000 cubic feet of permanent records, we have a records center holding about 160,000 cubic feet of non-permanent records in Austell. We have a staff of twenty-one full-time employees in Morrow and four full-time employees at the records center.

This position provides administrative and technical support for the operation of the Original Document Reading Area in the Reference Room of the Georgia Archives.. Activities generally include creating spreadsheets, pulling and refiling records, arranging and rehousing records, performing data entry, recordkeeping, scanning/printing records, and assisting with monitoring the use of the Original Document Reading Area.

• Greets visitors and provides information and assistance, answering questions about policies and records.

• Assists with monitoring patrons' use of original records, ensuring they follow handling guidelines to protect materials.

• Maintains files and records.

• Maintains assigned computerized databases.

• Retrieves records requested by patrons or staff efficiently and accurately.

• Compiles records as needed for research or administrative purposes, ensuring completeness and correctness.

• Distributes records to the appropriate individuals or locations promptly.

• Refiles records in their proper locations, maintaining the organization and integrity of the archive.

• Operates scanning equipment to digitize records accurately and efficiently.

• Ensures that scanned images are clear, properly aligned, and free from distortions.

• Uses image editing software to enhance the quality of digital records, including adjusting brightness, contrast, and clarity.

• Ensures that enhancements maintain the integrity and authenticity of the original records.

• Organizes and labels scanned files systematically.

• Systematically arrange archival records according to archival theory and practice, ensuring logical and accessible organization.

• Prepare descriptions and metadata for archival records, adhering to established standards.

• Rehouse items in archival-quality materials to prevent further deterioration and ensure long-term preservation.

• Assists with preparing spaces for meetings and events.

• Performs related duties as assigned.

• Associate degree required.

• More than one year of experience performing clerical or administrative work in an office environment required.

• Prefer Bachelor's degree with archival coursework and/or Attendance at Georgia Archives Institute

$28,679.25

• Knowledge of modern office principles and practices.

• Knowledge of Board of Regents policies and procedures.

• Knowledge of computers and job-related software programs, including Excel.

• Knowledge of customer service principles and practices.

• Knowledge of archives collection care.

• Skill in operating a computer

• Skill in analyzing data and preparing reports.

• Skill in decision making and problem solving.

• Skill in interpersonal relations and in dealing with the public.

• Skill in oral and written communication.

• Ability to effectively multi-task.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University System Office as determined by the University System Office in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University System Office is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University System Office to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.