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Assessment Specialist

POSITION SUMMARY:
Under direction performs work of moderate difficulty in investigating, evaluating and implementing policies and procedures associated with assigned area; interprets and explains rules, regulations and procedures; performs related work as required.

ESSENTIAL JOB FUNCTIONS:

Researches and obtains information of property records pertinent to property ownership, legal descriptions and other relevant information
Ascertains that all legal requirements are met
Researches probate court records to determine impact on legal requirements to be met for assessed projects
Determines benefit to property owners based upon front footage through the utilization of plat books, engineering blueprints, property legal descriptions and other available real estate information
Computes cost allocation for estimated and final assessments, including note and bond interest
Coordinates and maintains the two (2) street lighting programs
Maintains, adjusts and corrects automated assessment Tax Duplicate rolls received from the Lucas County Auditor to include reassessments of existing properties and properties that have changed in size and ownership through acquisition and/or sale
Develops cost information for levying of special assessments upon new construction improvements
Develops finalized cost sheets, property owner assessment costs, and five (5) and ten (10) year bonding costs to be levied upon the benefitted property and assists in the process which leads to these collections; determines affected properties, prepares and mails legal notices for all bonded improvement projects
Researches and gather information with site investigations
Takes measurements, determines accuracy of records and data and adjusts assessments accordingly
Schedules Boards of Revision hearings, and notifies public as required by law
Establishes and maintains escrow ledger files for infrastructure improvements for new plat development
Receives property owner assessment payments, deposits these payments within the Treasury Division and posts these payments to the appropriate volume/ledger; answers inquiries about assessment information, provides public records information on all assessment programs and projects
Transcribes minutes of Board of Revision meetings and/or hearings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Considerable knowledge of applicable statutory requirements, rules, regulations, policies and procedures
Good knowledge of terminology and law associated with assigned area
Good knowledge of effective public relation
Good knowledge of the use of spreadsheets, word processing and data base management software
Good knowledge of applicable codes, laws and regulations associated with assigned area
Good knowledge of investigation techniques
Good knowledge of effective training techniques (ERP area skill)
Good knowledge of operations associated with assigned area
Good knowledge of the techniques of effective public relations and information dissemination
Good knowledge of computerized record keeping procedures
Some knowledge of City operations.

Skill In:

Working skill in applying auditing principles in analysis in assigned area
Working skill in oral and written communication
Considerable skill in presenting ideas clearly and persuasively, orally and in writing
Considerable analytical skills
Considerable skill in problem solving and conflict resolution

Ability to:

Considerable ability to maintain records
Working ability to prepare reports
Working ability to provide technical consultation
Working ability to establish and maintain effective working relationships with others
Working ability to read, interpret, analyze and disseminate information
Some ability to provide work direction to clerical staff
Ability to learn real estate terminology and preparing written technical documents.
(Treasury area skill)
Ability to work with community members to resolve financial issues. (Treasury area skill)
Ability to maintain high levels of accuracy while preparing detailed electronic records.
(Treasury area skill)
Considerable ability to develop and maintain effective working relationships with others
Working ability to plan, schedule and coordinate activities associated with assigned area
Working ability to use a computer for applications related to assigned area

REQUIRED EDUCATION, EXPERIENCE AND CERTIFICATION
An Associate's Degree in Data Processing Technology, Finance, Accounting, or closely related area and two (2) years of ERP operations experience. One (1) year of SAP experience may be substituted for two (2) years of the ERP operations experience. Three (3) years experience with data base management software (i.e. Excel).

PREFERRED EDUCATION, EXPERIENCE AND CERTIFICATION
None

PHYSICAL DEMANDS:

The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In this position, the employee will occasionally stand, and sit. Occasional stooping, kneeling, twisting, and crouching may occur with this position. Speaking and listening are constant essential functions of this position.

WORK ENVIRONMENT:

The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is continuously indoors during. The noise level in the work environment is usually low.

If you need assistance or an accommodation, or if you have questions about completing the online application, please contact the Department of Human Resources at (419) 245-1500.

The City of Toledo provides excellent health and retirement benefits for its employees.

Health Insurance

The City of Toledo is a self-funded medical plan provider that offers a broad network of health services options for its employees. The City also offers a multi-tiered prescription drug plan and dental and vision care services.

Employees are required to pay a monthly premium depending on the employee’s selection of single, single plus one, or family coverage. Coverage is also afforded for qualifying domestic partners, depending on the employee’s bargaining unit. Monthly co-premiums are determined by collective bargaining agreement or Municipal Code.

Group Life Insurance

City employees are covered by a group life insurance plan depending on collective bargaining agreement or Municipal Code.

Ohio Public Employees Retirement Plan

The City is a member of the Ohio Public Employees Retirement Plan (OPERS). All employees who are paid in whole or in part by the state of Ohio, a county, municipality, or any other political subdivision of state or local government in Ohio must become members of OPERS unless they are covered by another state retirement system in Ohio.

OPERS is a pension plan providing fixed retirement benefits every month based on a formula that rewards years of service. The City contributes 14.00% of the employee’s annual base salary and employees contribute 10.00% of their annual base salary.

For more information about OPERS, click on this link: https://www.opers.org/

Deferred Compensation & 401(K)

The City of Toledo offers a voluntary governmental 457(b) deferred compensation plan, which is a retirement savings plan that allows eligible employees to supplement any existing retirement/pension benefits by saving and investing pre-tax dollars through salary deferral.

Contributions and any earnings are tax-deferred (both federal and state income taxes) until money is withdrawn. Withdrawals are taxed at ordinary income levels.

For more information about the Ohio Deferred Compensation click on this link: https://www.ohio457.org/iApp/tcm/ohio457/index.jsp

401(k)

The City of Toledo offers a voluntary pre-tax savings contributions retirement plan. The plan is commonly referred to as a 401(k).

Under the 401(k) plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck before taxation. The City does not make contributions on the employee’s behalf. (Contributions are tax-deferred until withdrawn during retirement). Annual contributions to the 401(k) plan are limited to a maximum pre-tax annual contribution, as established by Internal Revenue Service regulations.

Roth 401(k)

The City of Toledo also offers a voluntary post-tax savings contributions retirement plan. This plan is commonly referred to as a Roth 401(k) Plan.

Under a Roth 401(k) Plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck on a post-tax basis. Annual contributions to the Roth 401(k) plan are limited to a maximum post-tax annual contribution, as established by the Internal Revenue Service.

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