Assistant Accountant

Job Description and Person Specification

Job Description

Job Purpose:

Reporting directly to the Financial Controller, the purpose of this role is to manage and maintain key nominal ledgers including Purchase Ledger, Stock, etc from an accounting function and provide analysis, guidance and assistance to Senior Management and Other Departments within the organisation.

Job Summary:

• Management of Purchase Ledger Email Inbox
• Processing supplier invoices (standard 3-way match), dealing with invoice and payment queries
• Segregation of duty for supplier payments – payments usually made by Accounts Manager but awareness of process and handling of some payment runs e.g. Expenses, Capex, minor weekly runs and holiday cover.
• Regular supplier reconciliations
• Maintaining the audit trail of invoices for 6 years (data retention policy)
• Process employee expense and credit card expense claims.
• Opening new accounts including Dow Jones Checks.
• Monitor and review the Business’s Critical supplier list. Yearly audit.
• Compliance to group internal Controls: Purchasing, Treasury and Financial Reporting in particular. Adherence to Delegation Of Authority and Financial Controls.
• GRN management – review outstanding GRNS, liaise with Purchase Requisitioners to either get an invoice or removal of GRN.
• Provide ad hoc training and guidance where necessary to colleagues/purchase order requisitioners on the order to Invoice process.
• Ownership of processing stock take results and analysis with interaction with other departments and chairing/leading monthly stock take meetings.
• Monthly Analysis of Fixed & Variable Costs as well as other analysis as needed.
• Project work throughout the year to help the business through it’s current transformation e.g. Review new Delegation of Authority process and implementation of necessary changes.
• Ownership of monitoring and maintenance of Capex Process, checking new request and providing guidance to originators, organising and chairing monthly lead meetings, managing monthly cost and comparison to budget. Updating monthly cash forecast in line with outcome of monthly meetings.
• Internal audits e.g., rebate schemes.
• Month end duties – revaluation of PL, Goods Received not Invoiced Accrual, Fixed and Variable costs accruals e.g. HLP, Intercompany Accruals.
• Balance sheet reconciliations (Purchase Ledger, Stock, Fixed Assets, Intercompany and Goods Received Not invoices, Corporation Tax, VAT, Dilapidations)
• Dealing with related yearly Statutory accounts Auditor Queries and supplying all relevant information.
• Month End Reports
• Cashflow forecasting support.
• Maintain control reports – e.g. Lease schedules to monitor monthly payments
• Maintain P11d log for any staff lunches etc. and submission to Group for HMRC payment
• Other Adhoc Duties
• Provide cover for holidays for other team members.

Person Specification:

Education and experience - Minimum level of education and experience required

Competency framework - competencies necessary to excel in the role

Vita is an equal opportunities employer. We’re committed to developing a diverse workforce, we value all cultures, backgrounds and experiences and we truly believe that diversity drives different perspectives and the more perspectives we have, the more successful we’ll be. By building a culture of respect and appreciation, we give everyone who works here the opportunity to realise their full potential.