Assistant Accountant

About the Role

We are a growing HVAC-R parts trading and distribution company based in Al Ain, UAE. We are looking for a detail-oriented and proactive Accounts Receivable & Administration Officer to join our finance team. This role is central to the smooth running of our day-to-day financial operations and office administration.

Key Responsibilities

Accounts Receivable

• Prepare, issue, and track customer invoices in the ERP system (ERPNext)
• Monitor outstanding balances and follow up on overdue accounts by phone and email
• Maintain and review the AR Aging Report on a regular basis
• Handle customer invoice disputes,investigate, coordinate internally, and resolve promptly
• Record incoming payments accurately and reconcile against open invoices
• Issue credit notes when required and ensure proper documentation
• Escalate high-risk overdue accounts to management with a clear status update

Supplier & Customer SOA Reconciliation

• Reconcile supplier and customer Statements of Account against internal records on a monthly basis
• Identify and investigate discrepancies, including timing differences, missing invoices, or duplicate entries
• Communicate with suppliers and customers to resolve outstanding differences

HR & Administration

• Maintain employee attendance, leave records, and track leave balances
• Coordinate with the typing centre for visa, Emirates ID, and labour card renewals
• Assist with new employee onboarding paperwork and HR filing
• Manage petty cash and produce accurate petty cash reports
• Draft and format professional correspondence in English

Requirements

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Minimum 1–4 years of experience in accounts receivable, finance administration, or a similar role
• Prior experience in a trading, distribution, or supply chain environment is an advantage
• Experience working in the UAE is preferred

Technical Skills

• Proficient in Microsoft Excel (VLOOKUP, pivot tables, filters, and basic formulas at minimum)
• Experience with an ERP system (ERPNext, SAP, Tally, Zoho, QuickBooks, or similar)
• Understanding of UAE VAT regulations and basic Tax Invoice requirements
• Sound knowledge of double entry bookkeeping and journal entry preparation

Soft Skills & Personal Qualities

• High attention to detail, accuracy in data entry and financial records is non-negotiable
• Strong written and verbal communication skills in English
• Organised, self-motivated, and able to manage multiple tasks and deadlines
• Professional and discreet when handling confidential financial and HR information
• Team player who can also work independently with minimal supervision

What We Offer

• Competitive salary based on experience
• Exposure to a wide range of finance, admin, and operational tasks
• Supportive team environment in Al Ain with growth opportunities

Job Types: Full-time, Permanent, Fresher

Pay: AED2,000.00 - AED4,000.00 per month

Work Location: In person