Assistant Bookkeeper / HR Administrator

Job Summary:

The Assistant Bookkeeper / HR Administrator will support the Bookkeeper and management team in maintaining financial records, performing day-to-day administrative tasks, and assisting with HR functions. This position is ideal for someone with a strong attention to detail who enjoys varied responsibilities and is eager to learn. This role will also serve as a backup for the Bookkeeper during planned or unplanned absences.

Primary Responsibilities:

Financial Support:

• Assist with daily data entry into QuickBooks Desktop and ServiceTitan (CRM)
• Support accounts payable and receivable processes (e.g., scanning bills, tracking payments, following up on receivables)
• Assist with job costing, invoice preparation, and billing reconciliation
• Help with monthly bank and credit card reconciliations
• Maintain digital and physical filing systems for accounting records
• Prepare check runs and assist with payment scheduling as directed
• Assist with compiling reports for monthly financial review

HR & Administrative Duties:

• Support onboarding of new hires (paperwork, training checklists, personnel files)
• Help maintain up-to-date employee records
• Assist with payroll prep, timesheet collection, and time-off tracking
• Coordinate employee benefit enrollments and documentation
• Ensure company is up to date on HR compliance postings and documentation
• Help monitor and manage DOT compliance records and reminders (drug testing, MVRs, med cards, etc.)
• Assist with organizing company trainings, employee review periods and certifications
• Manage job postings on job board websites, coordinate interviews with candidates and hiring managers
• Prepare employment verification letters and respond to HR-related inquiries

General Office Support:

• Provide backup phone coverage and customer service as needed
• Help maintain office supply inventory
• Support bookkeeping team and management with miscellaneous clerical tasks

Qualifications:

• 2+ years of experience in a bookkeeping, administrative, or HR support role (QuickBooks experience a plus)
• Familiarity with accounting principles and terminology
• Comfortable with Microsoft Office (especially Excel and Outlook)
• Highly organized with excellent attention to detail
• Strong communication and interpersonal skills
• Reliable and trustworthy, with a high level of discretion
• Eagerness to learn and take initiative
• Ability to work independently and as part of a team
• Willingness to obtain a Notary Public license, if needed

Preferred but Not Required:

• Experience with ServiceTitan or similar CRM
• Familiarity with CT DOT compliance or HR regulations
• Prior experience assisting with payroll or benefits

More about Skips Wastewater Services

Skips Wastewater has been the leader in Connecticut’s wastewater service industry for over 60 years. We provide services to residential and commercial customers throughout the State of Connecticut - including Septic Pumping, Drain Cleaning, Septic Repairs, Installations, and Construction. Skips strives to continue its mission of being the biggest and the best all-around septic company in the State of Connecticut.

Join the Best Team!

Skips Wastewater fosters an inclusive, respectful, family-like work environment, and we can’t wait for you to join the team! We carry out extensive training to be sure you will have all the tools you need to feel comfortable and successful at Skips. We take pride in operating one of the most professional, cleanest, and most passionate wastewater companies you’ll find.

We appreciate and care for each one of our employees – and we love to show it! Enjoy all expense paid annual company outings to the Hartford Yard Goats and to our private bowling night at Spare Time, Vernon – buffets included! We also reward our employees with bonuses, our employee of the month program, and catered breakfasts and lunches. Your hard work does not go unnoticed at Skips!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Paid training
• Vision insurance

Application Question(s):

• Briefly describe why you are a great fit for this role:

Experience:

• Bookkeeping / HR: 3 years (Required)

Ability to Commute:

• Ellington, CT 06029 (Required)

Work Location: In person