Assistant Bookkeeper/Human Resource/Payroll

-Dependent upon knowledge and experience in the job role, this position will/may include 2025/2026 on the job training upon hire prior to the 2026/2027 full time position-

ASST BOOKKEEPER/HUMAN RESOURCE/PAYROLL

DEPARTMENT: Business & Finance

JOB STATUS: Full Time
POSITIONS SUPERVISED: N/A
GRADE/LEVEL: N/A
REPORTS TO: Superintendent
AMOUNT OF TRAVEL REQUIRED: See Essential Duties
WORK SCHEDULE: Per contracted days (240 days)

POSITION SUMMARY
Working under the supervision of the Superintendent, the Asst Bookkeeper/Human Resource/Payroll position
requires an overall knowledge of payroll, bookkeeping, accounting and a further understanding of the
interrelationship between payroll processing reports and the overall accounting system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Human Resources

o To collect tax information from employees (W-4)
o To verify employment for unemployment, loans, etc.
o To pay all insurance bills and maintain files
o To serve as liaison between employees and insurance carriers relative to questions and assistance with completing forms
o To inactivate, change, or terminate employees (certified and classified) (job change/resign/retirement, etc.)
o To oversee health insurance, dental insurance programs, and other fringe benefit programs for
employees, maintain all specified insurance records
o To be involved with human resources at the direction of the Superintendent
o To develop a tracking system of all personnel changes (transfers, resignations, retirements, etc.)
Submit monthly personnel data change report to Superintendent for review.
o To maintain employment documents.
o To develop procedure for all employees’ documentation regarding resignations, retirements, leaves of
absence, medical leave, etc.
o To process new hire paper work
o To track compliance of employee background checks and submit through INA online account
o To maintain the current system for personnel records for all school employees to provide
comprehensive, efficient, accurate, and current records of all matters pertinent to employment, transfer,
retirement, leaves of absence, etc.
o To handle Incident Reporting, paper work follow-up, and salary adjustments for Workers Compensation if needed
o To do monthly reporting to US Bureau of Labor Statistics
o To do periodic reporting to Arkansas New Hire Reporting Center

• Payroll

o To be responsible for entering absences for all staff in APSCN
o To collect time sheets for all staff
o To verify time sheets
o To dock hours from employees if needed
o To enter over-contract hours and blended time in payroll
o To verify leave time is entered correctly
o To run attendance reports
o To verify docked days
o To enter in APSCN and process files for records (Payroll processing)

? Add new employees (certified and classified)
? Payroll information (check location/time card)
? Pay rate information (salary information)
? Retirement information (contributory/non-contributory/waiver/t-drop)
? Deduction information (educational memberships/credit union/childsupport/garnishments/direct deposit)
o To process Payroll monthly (additional duties and/or stipends/bonus, etc.)
o To reconcile pay/deduction/direct deposit/taxes pertaining to Payroll
o To report monthly (reconcile and report electronically and mail)
? Arkansas Teacher Retirement System (ATRS) (contributory/non-contributory)
? ATRS T-drop (convert to Microsoft Excel for reporting)
? ATRS Purchase Account
? ATRS Waiver
? 941 Tax Report
o To report Quarterly (reconcile and report electronically and mail)
? Arkansas Teacher Retirement (all above)
? Arkansas Quarterly Wage Report
? 941 Quarterly Tax Report
o To correspond with staff and others concerning Payroll issues (email/phone/mail)
? Any district staff (all sites)
? ATRS
? Others
o To run Cognos Reports to verify correct payroll information
o To process Account Payables from payroll (deductions and benefits)
? Taxes (federal and state)
? Garnishments
? Child support
? Memberships
? Credit unions
? Retirement systems