Assistant Buyer

Position Description

The Assistant Buyer supports Product by managing samples, maintaining accurate product data, supporting analysis, and acting as a key liaison between internal teams and vendors. This role is detail-driven, highly organized, and hands-on, with meaningful exposure to the full product lifecycle—from concept through delivery. This is an ideal role for someone with strong taste and operational rigor.

Responsibilities

• Own end-to-end sample management, including intake, tracking, evaluation, photography coordination, documentation, and physical organization

• Maintain and update product information across systems, including item setup, costing, vendor details, timelines, and attributes, ensuring accuracy and consistency

• Serve as a primary point of contact for vendor communications, including sample status, costing updates, timelines, and follow-ups

• Support product development and sourcing initiatives by tracking milestones, updating cross-functional tools, and coordinating information flow

• Monitor new purchase orders to ensure they track on schedule and to planned quantities

• Oversee reorder execution by maintaining clean inventory data, reviewing performance, and flagging quantity or timing adjustments as needed

• Partner with e-commerce and merchandising teams to support strategic site placement

• Prepare and manage product information for launch, ensuring accurate, complete pass-off to copy, marketing and ecomm teams, including attributes, pricing, timelines, and supporting documentation.

• Support product education by building selling guides and coordinating store product trainings to ensure teams are confident at launch.

• Maintain shared product trackers across merchandising, creative, sourcing, and operations, and support meeting preparation, notes, and follow-ups as needed

Measured Metrics and Review Schedule

Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. During each review, your performance and ability to achieve the following metrics will be evaluated.

• Sample tracking accuracy- logged correctly 98-100% of time

• Product Data Accuracy Rate- <2% error rate in product details
• Responsiveness- All critical inquiries addressed within 1 business day
• 95% of new orders placed on time

• Inventory workbooks kept current with no material discrepancies vs. systems

Reports To

Department & Cost Center

Collaborates With

Direct Reports

Estimated Weekly Hours

Classification

Location

Pay Rate/Grade

East Fork will pay you $65,000 annually at Pay Grade 3

Qualifications

• 1–3 years of experience in buying, merchandising, product development, or a related retail role

• Strong organizational skills with the ability to manage multiple workstreams simultaneously
• High attention to detail and comfort working with product data and systems
• Clear, professional written and verbal communication skills
• Basic inventory and sales analysis capabilities (Excel/Sheets proficiency required)
• Strong follow-through and comfort with daily vendor communication
• Collaborates across cultural differences
• Ability to respect and communicate across lines of cultural differences
• Ability to address conflict by assuming positive intent and seeking to understand
• Ability to embrace a mistake w/ out fault
• A commitment to center the active process of self awareness

Physical Demands

What can we offer

• Paid Time Off (PTO)
• Paid Holidays
• Sick Leave
• Bereavement Leave
• Paid Medical Leave
• Employee Assistance Network
• Court Activity Leave
• Employee Discount
• Employer funded $10k group life insurance plan
• Employer Subsidized Health Insurance Plans
• Voluntary Vision & Dental Plans
• Employer matched 401(k)

Values at Work

Diversity, Equity and Inclusion

At East Fork, we’re committed to building a workplace where everyone feels seen, heard, and valued. We believe that a diverse team—with varied backgrounds, perspectives, and lived experiences—makes us a stronger, more creative, and more resilient company.

We recognize the ways systemic inequities have shaped our society and our industry. We're committed to doing the ongoing work of understanding those dynamics and creating a culture that actively fosters equity and belonging.

We strive to create an environment where all people can show up fully—as themselves—and contribute to something meaningful. We believe excellence comes not from sameness, but from the richness of our differences. This work is never finished, and we welcome every team member to join us in building a more inclusive East Fork.