Assistant Clerk

Job Overview: Works under the general supervision of an employee of a higher grade.

Examples of Duties:

Performs or may perform the following duties at the direction of the Judge: Assists in the review, evaluation and processing of a variety of Probate Court files including decedents estates, trusts, conservatorship and guardianship matters, commitments, terminations, adoptions and other probate matters; reviews fiduciary accountings; reviews and responds to inquiries from the public; coordinates and arranges appointment of counsel and other professionals as required by statute; schedules hearings; prepares file notes for the Judge; provides interpreting services; provides for the translation of documents; coordinates service of notice, including publication and certified mail notice; collects, scans, stores, retrieves and destroys official court records in accordance with statutory mandate and administrative policies and procedures; provides or oversees statistical reporting; acts as liaison with other state and governmental agencies; enters data into the CMS program; monitors compliance with pertinent laws, statutes and rules of practice; prepares correspondence, memos and decrees; makes bank deposits; performs related duties as required.

Minimum Knowledge, Skill and Ability:

Interpersonal skills; oral and written communication skills; computer skills.

Experience and Training:

General Experience: Two years of experience in the Probate Court system or related field.

Substitutions Allowed: 1. College training may be substituted for the general experience on the basis of 15 semester hours equaling one-half (½) year of experience to a maximum of four (4) years for a Bachelor’s Degree. 2. A Master’s degree or law degree may be substituted for one (1) additional year of general experience.

Advancement from assistant clerk to the clerk level is available to incumbents after strong performance of four full-time years of experience in the Probate Court system. Advancement is not automatic and requires judge approval.

Pay: From $23.13 per hour

Benefits:

• 457(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person