Assistant Clerk of Court

Job Overview
Under general supervision, performs a variety of clerical and administrative duties in support of the Municipal Court. Work involves receipting fine payments, preparing reports, maintaining court calendars, and coordinating court-related functions and activities.

This position requires a high level of accuracy, confidentiality, and customer service while working in a fast-paced environment.

Reports to the Clerk of Court and Municipal Judge.

Responsibilities

• ● Files and prepares tickets for court dockets

● Assists with receipting fines, fees, and restitution payments; prepares weekly bank deposits

● Assists with preparation of inmate release forms and calculation of outstanding balances

● Assists with jury selection processes, including generating jury lists and preparing/mailing jury summons

● Maintains and updates jury trial calendars

● Notifies officers, witnesses, defendants, attorneys, and other parties of court dates

● Assists with juror compensation processing

● Assists Clerk of Court during municipal court proceedings, including:

○ Recording fines, sentences, and case information

○ Preparing commitment forms

○ Processing payments received during court

○ Preparing purchase orders and vouchers for refunds

○ Recording court proceedings and bench trials

● Files and prepares tickets for court dockets

● Assists with receipting fines, fees, and restitution payments; prepares weekly bank deposits

● Assists with preparation of inmate release forms and calculation of outstanding balances

● Assists with jury selection processes, including generating jury lists and preparing/mailing jury summons

● Maintains and updates jury trial calendars

● Notifies officers, witnesses, defendants, attorneys, and other parties of court dates

● Assists with juror compensation processing

● Assists with scheduling preliminary hearings and notifying all relevant parties (Public Defender, arresting officer, Jail Administrator, etc.)

● Prepares case files and ensures recording systems are ready for hearings

● Receives General Sessions warrants, tickets, bonds, and related documentation; prepares transmittals to County Clerk of Court

● Maintains records for defendants enrolled in PTI (Pre-Trial Intervention) programs

● Utilizes court management software (e.g., LawTrack) and standard office software (Microsoft Office Suite)

● Interacts professionally with defendants, attorneys, bondsmen, law enforcement, court officials, and the general public

Additional Job Functions

● Performs general clerical duties including typing, filing, copying, data entry, and mail processing

● Answers telephone and provides information to the public

● Attends required training and continuing education

● Performs related duties as assigned

Minimum Training and Experience

● Associate’s degree in business, paralegal studies, or a related field; and

● Six (6) months to one (1) year of clerical, legal, or administrative experience; or

● Any equivalent combination of education and experience

Must possess a valid South Carolina driver’s license.

Minimum Qualifications

● Knowledge of municipal court procedures and legal terminology preferred

● Strong organizational and record-keeping skills

● Ability to maintain confidentiality of sensitive information

● Strong attention to detail and accuracy

● Ability to communicate effectively with diverse groups of people

● Ability to work under pressure and meet deadlines

Physical Requirements

● Ability to operate standard office equipment (computer, copier, calculator, etc.)

● Ability to sit, stand, and perform light physical activity as required

● Occasionally lift up to 20 pounds

Performance Expectations

● Maintains accuracy and attention to detail in all work

● Demonstrates professionalism and strong customer service

● Meets deadlines and manages workload effectively

● Maintains confidentiality and integrity of court records

● Works cooperatively with staff, law enforcement, and the public

● Demonstrates initiative and the ability to work independently

The City of Laurens is an Equal Opportunity Employer. The City is committed to providing equal employment opportunities to all employees and applicants for employment and to ensuring a workplace free of discrimination and harassment.

Employment decisions are based on merit, qualifications, and abilities. The City does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

The City of Laurens is dedicated to fostering a diverse and inclusive work environment where all individuals are treated with dignity and respect.

Pay: $16.00 - $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• Bereavement leave
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person