Assistant Club Controller

Job Summary: The Assistant Controller manages and executes various accounting procedures for a portfolio of club clients, including general ledger maintenance, account reconciliation, accounts receivable, financial reporting, and analysis. This role will support the month-end and year-end closing processes, assist in financial audits, and work closely with on-site club management teams to ensure accuracy, compliance, and efficiency in all financial reporting, ensuring that reported results comply with generally accepted accounting principles (GAAP) and client reporting and funding requirements.

Key Responsibilities:

Financial Reporting and Analysis: Prepare and oversee the timely preparation of accurate monthly, quarterly, and annual financial statements for a portfolio of developer owned clubs.

• Analyze financial statements to pinpoint trends, variances, and opportunities for improvement.
• Present financial information and insights to the executive team of assigned work.
• Ensure Accurate Reconciliations of Bank Accounts Monthly
• Review Expense Variance Detail
• Prepare or Review Balance Sheet Account Reconciliations Monthly
• Treasury Management, updating and funding monthly escrow and entries
• Prepare Timely Monthly Cash flow Analyses and Funding Requests
• Participate/facilitate in the annual budgeting process

Accounting Operations: Ensure accurate and timely processing of financial transactions. Maintain and enforce a documented system of accounting policies and procedures.

Accounts Receivable

• Setup New Club Members and record prorated dues collected at closings
• Setup recurring billings for dues and sales tax
• Post and track homeowner/member payments
• Process monthly member statements
• Interact via phone/e-mail with Club Members on billing questions/issues
• Reconcile and post daily sales from club point of sale systems
• Post member account adjustments in accordance with company & client policies
• Manage collection policies in accounting software
• Oversee the monthly dissemination of delinquency notifications

Accounts Payable

• Receive and track invoices
• Work closely with department managers to coordinate accurate coding and timely approval/posting of invoices
• Analyze payments and budgeted expenses; record accruals, as needed
• Timely processing of vendor checks
• Oversee Reconciliation of vendor statements
• Reconcile corporate credit card transactions for club transactions
• Reconcile, Record and Process reimbursements to Management Company
• Year-end 1099 reporting

Payroll

• Record weekly payroll for clubs and associations

Taxes and Insurance

· Record and process timely payments for insurance renewals

• Ensure compliance with local, state, and federal government reporting requirements and tax filings: file returns/make payments by prescribed deadlines for sales and use tax, personal property taxes and/or real estate taxes, where applicable

Internal Controls and Compliance:

• Develop and implement internal controls to safeguard company assets and ensure the integrity of financial records.
• Coordinate the provision of information to external auditors for annual audits.

Systems Management:

• Manage/maintain financial systems and software.
• Ensure systems are optimized for efficiency and effectiveness.
• Stay current with emerging financial technologies and recommend improvements.

Pay: $75,000.00 - $85,000.00 per year

Work Location: In person