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Assistant Controller
LOCATION: HYBRID – SAN MARCOS, CA OR 100% REMOTE – US Only
FSLA STATUS: FULL-TIME, EXEMPT
ABOUT AVOYA
Avoya Travel is transforming how people plan and book vacations by connecting travelers with expert travel professionals through our innovative platform. We’re one of North America’s fastest‑growing travel companies, delivering exceptional service, exclusive offers, and memorable travel experiences.
Our team shares a passion for exploration, service, and achieving remarkable results. We offer competitive pay and benefits, flexible remote and hybrid work options, ongoing learning opportunities, and generous travel perks—all within a fun, supportive, and collaborative culture focused on wellness and work/life balance.
We’re looking for talented individuals who thrive in innovative, team‑oriented environments to join our growing organization.
ABOUT THE OPPORTUNITY
Avoya Travel is hiring a full‑time Assistant Controller to support day‑to‑day accounting operations and help ensure accurate, timely, and compliant financial reporting. This role partners closely with the Controller to lead key aspects of the month‑end and year‑end close, support and develop the accounting team, ensure GAAP compliance, and deliver meaningful insights to leadership. It’s a great opportunity for a hands‑on accounting leader ready to make an impact.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Financial Management & Reporting
- Oversee the preparation and analysis of financial statements, including income statements, balance sheets, reconciliations, and cash flow statements.
- Ensure accuracy and timeliness of month‑end and year‑end close processes.
- Research, resolve, and troubleshoot discrepancies to ensure compliance and reporting accuracy.
- May assist with processing bi-weekly payroll using ADP Workforce Now’s Comprehensive Payroll solution.
- Assist in developing and executing the company’s accounting strategies in alignment with organizational objectives.
- Provide financial insights and recommendations to the Controller, CFO, and senior leadership.
Compliance, Controls & Audits
- Ensure compliance with GAAP, tax regulations, and any applicable industry‑specific regulations (including travel-industry standards).
- Prepare and submit compliance filings such as business licenses and annual filings.
- Support and coordinate annual external audits by providing documentation, responses, and analysis.
- Identify, assess, and help mitigate financial risks.
Leadership & Team Development
- Lead, mentor, and support accounting team members, including overseeing training and ongoing development.
- Promote a culture of teamwork, accountability, accuracy, and continuous improvement.
- Support new hire training for staff accountants and provide ongoing guidance as needed.
Process Improvement & Operational Efficiency
- Identify opportunities for automation and process improvements across the accounting function.
- Implement best practices to enhance accuracy, consistency, and operational efficiency.
- Conduct in‑depth analysis or internal audits to identify cost efficiencies and present findings to management.
- Assist with special projects or cross‑departmental initiatives as needed
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES
- Thorough knowledge of accounting principles, GAAP, and financial reporting.
- Proficiency in financial systems (NetSuite required) and advanced Microsoft Excel skills.
- Strong analytical and problem‑solving abilities with exceptional attention to detail.
- Some payroll experience desired- multi-state and wage & hour compliance knowledge a plus.
- Effective leadership, team management, and people development skills.
- Excellent communication and interpersonal skills.
- Strong organizational and time‑management abilities, with the capacity to prioritize and multitask effectively.
Remote Work Expectations:
- Able to maintain productivity in a professional home setting with minimal distractions.
- Requires reliable internet, consistent communication with leadership, and—when applicable—dependable childcare or eldercare arrangements.
- Must uphold confidentiality standards for all company and people‑related information.
Professional Expectations:
- Maintains a professional and tidy appearance (virtually or in person) during meetings and calls.
EXPERIENCE AND/OR EDUCATION
- A minimum of 7 (seven) years of progressive accounting experience with a minimum of 4 (four) years of leadership experience; travel or related industry experience is a plus.
- Bachelor's degree in Accounting, Finance, or related field required.
- CPA preferred.
- Demonstrated success with month-end, year-end close practices, financial analysis, audits, and team leadership.
PHYSICAL REQUIREMENTS
- Ability to receive and setup company laptop, 15” monitor, keyboard, headset, and mouse (all less than 5-lbs each).
- Ability to work in a primary stationary job from a laptop computer (ability to accurately type, read, review, write, etc.).
- Ability to speak English clearly, in a friendly manner, and at an appropriate volume over the company’s provided phone system, Microsoft Teams, or in person as needed.
- Ability to work a varied schedule including nights, weekends, and holidays as needed.
- Approximately 40% of travel (domestic and international) is required to attend industry and company events, home office, and/or meetings.
While we encourage employees to apply even if they don't meet every listed qualification, please be aware that internal candidates who require additional training or development may be offered a starting salary on the lower end of or below the established range. This flexibility allows us to prioritize your career growth while ensuring the compensation remains aligned with the current level of experience brought to the role.
Avoya Travel offers competitive pay, flexible schedules (in‑office, hybrid, and remote), and comprehensive benefits- including medical, dental, vision, and a wide range of ancillary coverages—available to full‑time employees starting the first of the month after hire. We also provide a 401(k) with 4% employer match, immediate vesting and travel discounts.
For in‑office or hybrid employees, our San Marcos office features a casual dress code, stand‑up desks, complimentary snacks and beverages, an employee arcade, and a wellness/relaxation room.
Avoya is proud to be an equal opportunity employer committed to diversity and inclusion. All qualified applicants receive consideration without regard to any protected characteristic.
We use E‑Verify, conduct professional references and background checks, and require an arbitration agreement as a condition of employment.
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