Assistant Controller

Assists the Controller with directing the financial operations of the club. Supervise the accounting functions and directly assist the Controller on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs and internal control. Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish, and administer procedures and systems pertaining to financial matters. Assist with preparing financial statements, forecasts, and analyses for all administrative and managerial functions. Maintain all accounting records; develop, analyze, and interpret statistical and accounting information. Assist with evaluating operating results for costs, revenues, budgets, policies of operation, trends, and increased profit possibilities. Serve as needed as a liaison to finance committees. Supervise the staffing, scheduling, training, and professional development of department members.

Supervisory Responsibilities:

Accounting team of 8-10 employees

Leads the daily workflow of the department

Understands and leads the CPP’s (Consistent Performance Processes) Service Guarantees according to the department’s Statement of Purpose.

Duties/Responsibilities:

Financial Reporting and Accounting

• Assist the Controller in preparing monthly, quarterly, and annual financial statements and management reports
• Maintain the general ledger, oversee journal entries, and ensure timely month-end and year-end close processes
• Reconcile balance sheet accounts and investigate and resolve discrepancies in a timely manner
• Support the preparation of financial analyses, variance reports, and forecasts for senior management and the Board of Governors
• Assist Controller on matters relating to annual and special audits
• Assist in preparation and enhancements of accounting reports (Forecast, Budget, etc.) and helps CFO and Controller as necessary
• Prepare reports required by regulatory agencies. Track and ensure licenses are current and pair up to date.
• Assists with reporting and expansion of application for accounting efficiencies.
• Completes other appropriate assignments made by the CFO and Controller.

Accounts Payable & Receivable

• Oversee accounts payable functions, including invoice processing, vendor payments, and expense reimbursements
• Monitor accounts receivable, member billing cycles, and collection efforts to ensure accurate and timely revenue recognition
• Review and approve cash disbursements and ensure proper authorization protocols are followed

Payroll & Benefits

• Coordinate with Payroll Administrator II to ensure accurate and timely processing of bi-monthly and weekly payroll for all Club employees
• Maintain payroll records, tax filings, and benefit reconciliations in compliance with federal, state, and local regulations

Internal Controls & Compliance

• Assist in maintaining and strengthening internal control procedures to safeguard Club assets and ensure financial integrity
• Support external audit processes by preparing audit schedules, responding to auditor inquiries, and ensuring documentation is complete
• Ensure compliance with all applicable tax reporting requirements, including sales tax, property tax, and 990 preparation support

Systems & Process Improvement

• Serve as a key user and resource for the Club's financial management and point-of-sale systems
• Identify opportunities to improve accounting processes, enhance efficiency, and leverage technology to support Club operations
• Assist with onboarding and training of accounting and finance staff as needed

• Demonstrated analytical and critical thinking skills with the ability to identify issues, develop solutions, and support sound financial decision-making.
• Proven leadership abilities with a collaborative approach to working across departments and supporting team development.
• Strong knowledge and practical application of Generally Accepted Accounting Principles (GAAP).
• Excellent verbal and written communication skills, with the ability to build positive working relationships and provide exceptional member and stakeholder support.
• Highly organized with strong attention to detail, accuracy, and data integrity.
• Effective time management skills with the ability to manage multiple priorities and consistently meet deadlines.
• Ability to prioritize workload, coordinate competing demands, and delegate responsibilities appropriately.
• Capable of thriving in a fast-paced, deadline-driven environment while maintaining professionalism under pressure.
• Experience with Ottimate accounts payable systems, Northstar, or comparable club management/accounting software preferred.
• Advanced proficiency in Microsoft Office Suite, QuickBooks, and other accounting or financial management software.

Core Competencies

Leadership & Staff Development

• Provides clear direction, establishes performance expectations, and fosters accountability within the accounting team.
• Supports employee growth through coaching, mentorship, training, and regular performance feedback.
• Encourages collaboration, teamwork, and continuous process improvement while effectively delegating responsibilities.
• Motivates staff to achieve individual and departmental goals and recognizes employee contributions.

Results-Oriented Performance

• Demonstrates a strong commitment to achieving departmental and organizational objectives with accuracy and efficiency.
• Effectively prioritizes responsibilities, manages competing deadlines, and overcomes challenges in a fast-paced environment.
• Maintains high standards of performance and accountability while driving continuous improvement initiatives.

Decision-Making & Problem Solving

• Analyzes complex financial and operational issues, identifies root causes, and develops practical solutions.
• Exercises sound judgment, gathers relevant information, and makes timely, informed decisions.
• Communicates decisions clearly and collaborates with others to achieve effective outcomes.

Member & Customer Service

• Demonstrates a commitment to delivering exceptional service and building positive relationships with members, vendors, and internal stakeholders.
• Responds promptly and professionally to inquiries, concerns, and requests for assistance.
• Maintains a courteous, professional, and service-oriented approach in all interactions.

Integrity & Professionalism

• Conducts work with honesty, accountability, and confidentiality while upholding organizational values and ethical standards.
• Builds trust through professionalism, reliability, and respectful interactions with others.

Collaboration & Teamwork

• Works effectively within a team environment while balancing individual responsibilities and departmental objectives.
• Encourages open communication, values diverse perspectives, and contributes to a positive workplace culture.

Communication Skills

• Excellent verbal and written communication skills with the ability to present information clearly and professionally.
• Strong listening skills with the ability to respond thoughtfully to questions and collaborate effectively across departments.

Workplace Safety & Quality Focus

• Maintains a safe, organized, and professional work environment while adhering to safety procedures and organizational policies.
• Demonstrates accuracy, attention to detail, and a commitment to producing high-quality work and continuous improvement.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of five (5) years of progressive accounting or bookkeeping experience, including accounts payable, accounts receivable, payroll processing, general ledger maintenance, and financial reporting.
• Experience in hospitality, club, or service-based environments considered an asset.

Physical Requirements & Work Environment

• Ability to sit for extended periods while working at a computer workstation.
• Ability to occasionally reach, bend, stoop, and lift up to 40 pounds.
• Ability to work effectively in a professional office environment with moderate noise levels.