Assistant Director for University Relations Administration

Position Overview

Position Appointment Details:

• Career Band: 2C
• Full-Time

Position Description

• Provide a wide range of administrative support to the VP and AVP for University Relations
• Support fundraising campaign planning, reporting, meeting execution and communications.
• Act as liaison between supervisor(s) and/or the division and other university offices, faculty, staff, students, and members of the community.
• Regularly interact with external customers, including alumni, parents, donors, and prospective donors, in the daily management of University Relations activities and programs.
• Respond to routine inquiries regarding division processes and procedures and refer more complex issues to appropriate personnel.
• Research and prepare highly confidential and often complex and sensitive reports and agendas. Organize information, materials, spreadsheets, and charts. Compile data and statistics for publication or implementation by the VP and AVP for University Relations.
• Works closely with VP, AVP and departmental heads to prepare and monitor all departmental budgets within the division. Assist the VP and AVP with ChromeRiver responsibilities.
• Plan and organize specific University Relations program(s)/event(s), including division-wide monthly meetings, senior staff meetings and other special projects as assigned.
• Coordinate complex schedules, calendars, travel arrangements, and appointments between supervisor(s) and visitors. Assist committees and others working with supervisor(s) on specific projects, including scheduling meetings, notifying persons attending, securing hotel and dining arrangements, preparing and distributing materials for meetings, and taking minutes at meetings.
• Coordinate facility requests and maintain office supplies and hospitality inventories.

Attributes of a Successful Candidate

Education:
Bachelor's degree preferred

Experience:
5+ years of office management experience

Job-Related Skills:

• Proficiency in common office technology and software applications, including document preparation, spreadsheets, presentations, email, and shared collaboration platforms.
• Strong organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and maintain attention to detail.
• Ability to handle confidential information with discretion.

Supplemental Information

• Giving Histories
• Social Security Numbers
• Wealth Screening Information
• Credit card & bank account numbers
• Salaries & personnel records
• Student records
• Organizational plans
• Staff/student disciplinary actions

• Must be able to stand for extended periods of time,
• Must be able to use hands for repetitive tasks,
• Must be able to lift between 11-20 pounds (Light work),
• Must be able to carry between 11-20 pounds (Light work)

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The University of the South, familiarly known as “Sewanee,” is home to a nationally recognized College of Arts and Sciences and a School of Theology. Sewanee is distinguished by its dedication to cultivate academic excellence, community values, and environmental stewardship that produces informed, self-aware, and participatory citizens for our democracy and servant-leaders for the world. Nestled on 13,000 acres atop Tennessee’s Cumberland Plateau, the University offers both a uniquely beautiful setting and convenient access to nearby cities—Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to be a place where individuals from a variety of backgrounds and experiences find support, opportunity, and purpose.

Support in the Hiring Process
If you have questions about a position or need assistance filing an application, or if you are a person with a disability and would like to request an accommodation in the application and interview process, please contact Human Resources at 931.598.1381 or hr@sewanee.edu.

Equal Employment Opportunity
The University of the South is an equal-opportunity institution, dedicated to treating all applicants fairly and fostering a welcoming environment for employees and students alike.

University Benefits