SUMMARY

The Assistant Director, Grants Management assumes primary responsibility for the administration of SVDP’s government grants portfolio, totaling over $20 million across SVDP’s service areas. The responsibilities include grant writing and research, contract compliance, grant reports, and grants administration. The Assistant Director will report to the Senior Director, Grant Funding.

PRIMARY DUTIES

Grant Development

• Identifies and reviews new government grants prospects to determine applicable programs and application approaches to present to Management at grants strategy meetings.
• Leads proposal development and submission for all government grants including drafting and modifying program applications in accordance with funding source instructions, creates outlines of online grant applications, incorporates edits of program and management staff, collects required documents, attachments, and copies, and ensures timely submission.
• Coordinates with the Finance department on creation of government grants budgets.

Grant Administration and Compliance

• Develops and implements government contracts reporting system, including researching and authoring standard reports in cooperation with Program Directors, tracks reporting deadlines, and handles report submissions.
• Supports the process and management of grant agreements and contracts, ensures accurate tracking of contract status, including coordinating the review and execution of grant agreements, distributing executed contracts to SVDP program staff, and tracks reporting and renewal deadlines.
• Takes a direct role in facilitating and coordinating communication with the Senior Management team and Program Leadership for grant and contract compliance, including changes or updates to contracts and applicable federal, state, and local laws and regulations.
• Manages routine communication by email, phone, or written correspondence with government funders.
• Collaborates with the Finance and Data departments to complete fiscal and data requests from funders as needed.
• Records and tracks actions and deadlines related to grants, government agencies, and contracts in NetSuite and create and pull reports from NetSuite as needed, in collaboration with Development department staff.
• Works collaboratively with the Senior Director, Grant Funding to support government grant contract compliance, including facilitating communication with Program Directors.
• Facilitates stakeholder reviews to clearly lay out expectations of Program and Administrative Departments in grant management and program delivery.
• Conducts periodic training to ensure all stakeholders are up to date on rules, regulations, reporting, and any special requirements.
• Ensures orientation is conducted for all new Program Directors and Administrative staff.

SECONDARY DUTIES

• Works with the Grant Specialist to collect all required documents, attachments and copies, needed for timely grant submission and ensures internal copies of all grant submissions, reports, contracts and correspondence are properly maintained electronically and in hard copy.
• Works with the Grants Specialist to ensure that application content to consistent across private and government grants.
• Supports the Director of Grant Funding with administrative support including schedule coordination, meeting preparation, and all other support as directed.
• Other duties as assigned within the scope of the position.

QUALIFICATIONS

• Bachelor’s degree.
• 3 years’ experience in grants management, including grant writing, full-cycle grant processes, compliance and reporting, and proposal development, required.
• Highly proficient computer skills and in using Microsoft Office Suite.
• Very strong writing skills.
• Strong organizational skills and ability to handle multiple projects and priorities simultaneously.
• Excellent customer service, oral and written communications skills, with demonstrated high level writing ability (writing samples required).
• Self-starter with ability to work both independently and as part of a team to meet deadlines.
• Excellent critical thinking and problem-solving skills.
• Job requires travel between multiple sites. Employee must have access to reliable transportation. Valid Driver’s license and adequate insurance coverage is required.

PHYSICAL REQUIREMENTS

ENVIRONMENTAL CONDITIONS

__X__ Primarily Indoor Work

TYPE OF WORK

___X__LIGHT WORK: Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. It involves sitting most of the time with a degree of pushing/pulling of arm/or leg controls.