Assistant Director of Admissions and Financial Aid

Assistant Director of Admissions and Financial Aid

Trinity Valley School | Fort Worth, Texas

Full-Time, 12-Month Position

About Trinity Valley School

Founded in 1959 and located on a 75-acre campus in Fort Worth, Texas, Trinity Valley School is an independent, nonsectarian, college-preparatory school serving more than 1,000 students in pre-kindergarten through grade 12. TVS seeks students of exceptional promise who will contribute to the diversity and vitality of our community. Our mission calls us to develop curious minds and lifelong learners, and our motto-Per Aspera ad Astra (Through Difficulty to the Stars), reflects our commitment to resilience, growth, and excellence.

Trinity Valley School (TVS) seeks a relational, detail-oriented, and mission-driven Assistant Director of Admissions and Financial Aid to serve as a key leader within the Enrollment Management team. Reporting to the Director of Admissions and Enrollment Management, this role plays a central part in stewarding Middle and Upper School families through the admissions process while overseeing the administration of financial aid for both current and prospective families.

This is a highly relational and visible role for someone who thrives at the intersection of strategy, service, and operational excellence. The Assistant Director serves as a trusted guide for prospective families, collaborates closely with school leadership and admissions committees, and ensures that financial aid processes are managed with integrity, discretion, and care.

The right person for this role is warm, organized, and thoughtful, someone who builds trust easily, manages details with precision, and believes deeply in the transformative power of independent school education.

What You'll Do

Admissions LeadershipFamily Stewardship

• Serve as a trusted, responsive, and empathetic point of contact for prospective Middle School (Grades 5–8) and Upper School (Grades 9–12) families.
• Lead and coordinate all aspects of the application review process in partnership with the Director of Admissions and Enrollment Management.
• Provide engaging and informative campus tours.
• Direct and enhance student experience during the admissions journey, including interviews, shadow days, and ambassador connections.
• Collaborate closely with the Heads of Middle and Upper School and Admissions Committees to ensure mission-aligned and thoughtful enrollment decisions.
• Partner with colleagues to design and execute compelling admissions events that authentically showcase the TVS experience.
• Stay informed about trends in independent school enrollment, competitive positioning, and financial aid strategy.

Financial Aid Administration

• Oversee all aspects of financial aid file review for both current and prospective families.
• Analyze applications and make recommendations to the Director of Admissions and Enrollment Management and the Financial Aid Committee.
• Manage and present financial aid data clearly and accurately to school leadership.
• Ensure compliance with school policies and applicable federal and state regulations regarding student and family information.
• Maintain strict confidentiality and integrity in handling sensitive financial data.

Student LeadershipCommunity Engagement

• Lead the Student Ambassador Program, selecting, training, and mentoring student leaders who represent TVS with confidence and authenticity.
• Participate fully in the life of the school, modeling enthusiasm, professionalism, and mission alignment across divisions.

Perform other duties as assigned.

This role requires occasional evening and weekend commitments in support of admissions events and school activities.

Who You Are

You bring experience in admissions -ideally within an independent school setting-and understand the importance of thoughtful, mission-driven enrollment decisions.

Beyond technical skills, you are:

• Relational and empathetic. You build trust easily with families and colleagues and approach each interaction with warmth and professionalism.
• Highly organized and detail oriented. You manage multiple timelines and confidential documents with precision.
• Collaborative. You work effectively across divisions and contribute positively to team culture.
• Analytical and thoughtful. You are comfortable reviewing financial data and making sound, ethical recommendations.
• Mission-aligned. You believe deeply in the value of education and are energized by TVS's commitment to excellence and character formation.
• Technologically proficient. You are comfortable using databases, student information systems, Microsoft Office, Google applications, and tools such as Canva.
• Committed to integrity. You always handle sensitive information responsibly and model professional ethics.

What You'll Need

• Bachelor's degree in a related field
• Experience in admissions, enrollment management, or related work (independent school experience preferred)
• Experience reviewing financial aid files or comparable financial documentation preferred
• Strong verbal and written communication skills
• Excellent organizational and interpersonal skills
• Proficiency with Microsoft Office, Google Suite, and related technologies
• Ability to work independently and collaboratively in a fast-paced environment
• Flexibility to work some evenings and weekends as required.

What We Offer

Trinity Valley School offers a competitive salary and comprehensive benefits package including fully paid employee health, disability, and life insurance; family dental insurance; vision insurance; flexible spending accounts; immediate vesting in a TIAA-CREF 403(b) retirement plan; professional development support; tuition reimbursement toward advanced degrees; and more.

How to Apply

Qualified candidates should complete an online application for employment by visiting Trinity Valley School Career Opportunities. Applicants will receive an email confirming receipt of their application. Please, attach the following:

• cover letter
• Résumé
• List with at least 4 reference contacts.

For questions or general inquiries about this opportunity, please contact:

Regan Gilstrap

Director of Admissions and Enrollment Management

Phone: (817) 321-0103

Email: gilstrapr@tvs.org

Trinity Valley School is an equal-opportunity employer. It is our policy to provide equal opportunity in all aspects of employment practices. Trinity Valley School does not discriminate against any qualified employee or applicant for employment due to race, color, religion, sex, sexual orientation, national origin, age, mental or physical disability, veteran status, or any other legally protected category under federal, state, or local laws.