Assistant Director of Facilities Management

BT Consulting Group Seeking Assistant Director of Facilities Management

Type: Full-time Exempt

Start: Immediate Location: Mid-Atlantic (On-site required)

Reports To: Vice President of Administration & Finance

Division Size: ~40 FTE across facilities and plant operations

Overview

A public university in the Mid-Atlantic region is seeking an Assistant Director of Facilities Management to provide operational leadership across campus maintenance, plant operations, grounds, utilities, and infrastructure services.

This role serves as the primary day-to-day operations leader within the Facilities organization and is responsible for supervising maintenance and grounds operations, reinforcing service standards, and ensuring regulatory compliance. The Assistant Director plays a central role in stabilizing operations, strengthening preventive maintenance programs, and improving work order performance and accountability.

The position operates within a multi-layered facilities structure that includes trades supervisors, plant operations leadership, work control, sustainability/energy coordination, and capital planning functions.

Reporting to the Vice President for Finance & Administration, the Assistant Director provides strategic and operational leadership across:

• Planning, Design & Construction
• Facilities Operations & Work Control
• Sustainability, Energy & Insurance Coordination
• Trades (Electrical, Plumbing, HVAC, Multi-Trades, Locksmith)
• Grounds & Landscape
• Fleet & Automotive Services
• Real Estate Development & Infrastructure (vacant leadership role currently)

This is both a strategic and stabilization role. Several supervisory and skilled trade positions are currently vacant, requiring strong operational discipline, workforce planning, and recruitment leadership.

Organizational Scope

The Assistant Director directly supports and coordinates across:

• Facilities Supervisor (Trades oversight)
• Plant Superintendent
• Landscape Supervisor
• Work Control functions
• Sustainability, Energy & Insurance coordination
• Skilled trades (Electrical, Plumbing, HVAC, Multi-Trades, Locksmith)
• Grounds and automotive/fleet services

The broader Facilities division includes approximately 40 staff, with multiple current vacancies in supervisory and technical roles. This position is instrumental in ensuring operational continuity and strengthening field-level supervision.

Key Responsibilities

Operational Leadership

• Oversee day-to-day maintenance, plant operations, and grounds functions
• Supervise maintenance and service operations across trades and facilities teams
• Ensure effective response to work orders and service requests
• Reinforce accountability, workflow discipline, and service standards

Preventive Maintenance & Backlog Reduction

• Develop and implement annual preventive maintenance plans
• Monitor deferred maintenance backlog and prioritize risk-based repairs
• Prepare time, labor, and materials estimates for projects
• Strengthen preventive vs. reactive maintenance balance

Work Control & Performance Management

• Maintain visibility into work order volume, status, and completion timelines
• Track departmental operational performance and project status
• Prepare operational reports and dashboards for leadership
• Coordinate across supervisory layers to remove bottlenecks

Budget & Contract Oversight

• Assist in developing and tracking departmental operating budgets
• Manage maintenance and service contracts
• Evaluate proposals, change orders, and construction modifications

Compliance & Risk Management

• Ensure compliance with state, federal, and local regulatory requirements
• Maintain safe campus operations across mechanical, HVAC, electrical, and utility systems
• Support emergency response coordination and essential personnel readiness

Cross-Functional Coordination

• Serve as liaison with campus departments and external agencies
• Coordinate closely with planning, design, and construction functions
• Support sustainability and energy management initiatives

Qualifications

• Bachelor’s degree in engineering, facilities management, or related technical field required
• Minimum five (5) years of progressively responsible leadership in facilities operations within higher education or a comparably complex environment
• Strong working knowledge of plant operations, utilities, and campus infrastructure
• Experience supervising skilled trades and maintenance teams
• Ability to evaluate design modifications, contracts, and construction proposals
• Strong organizational, analytical, and communication skills

What Success Looks Like

• Work order performance becomes measurable and predictable
• Preventive maintenance reduces emergency repairs
• Trades and grounds teams operate with clear supervision and accountability
• Maintenance backlog begins to decline
• Compliance risks are proactively managed
• Operational reporting supports strategic decision-making

Conditions of Employment

• Ability to support emergency response operations as needed
• Valid driver’s license may be required

For More Information

Contact Scott Levine at BT Consulting Group at slevine@bt-consult.com

Job Type: Full-time

Pay: $100,000.00 - $110,000.00 per year

Work Location: In person