Assistant Document Controller (Authority Approval)

We are seeking a detail-oriented Assistant Document Controller to support our Authority Approval activities. The candidate will be responsible for preparing, submitting, tracking, and maintaining documents required for approvals from various UAE authorities. The role requires good coordination skills and a basic to strong understanding of authority submission processes.

Key Responsibilities

• Prepare, submit, and track documents for authority approvals
• Coordinate with consultants, engineers, and relevant authorities for timely approvals
• Maintain proper filing of all documents (soft and hard copies)
• Monitor document status, revisions, and approval timelines
• Prepare transmittals, logs, and approval tracking reports
• Ensure accuracy, completeness, and compliance with authority requirements
• Support project and technical teams with documentation needs
• Follow up on comments and resubmissions until final approval

Experience & Qualifications

• 1–2 years of experience as a Document Controller or similar role
• Basic to good knowledge of UAE authority approval processes, including:

Dubai Municipality (DM), DDA, Trakhees, Civil Defense, DEWA, etc.

• Experience in handling authority submission and approval documentation
• Familiarity with document control systems and MS Office (Excel, Word, Outlook)
• Good understanding of construction/project documentation workflows
• Ability to independently track approvals and follow up with authorities
• Diploma or Bachelor’s degree in Engineering, Administration, or related field preferred

Skills Required

• Strong organizational and time-management skills
• Attention to detail and accuracy
• Good communication and coordination skills
• Ability to work under pressure and meet deadlines

Preferred Candidate

• Experience in construction / contracting / engineering companies
• Knowledge of UAE regulations and approval procedures
• Immediate joiners preferred

Language

• Tagalog (Must)
• English (Must)

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month

Application Question(s):

• What is your salary expectation?
• What is your notice period?

Language:

• Tagalog (Required)