Assistant Event Coordinator

Assistant Event Coordinator

Premier Events by Melissa

Seasonal - $26/hour Hybrid May–November - With opportunity for extension

Premier Events by Melissa is a nonprofit‑focused event planning company producing galas, golf tournaments, festivals, and community fundraising events across the Denver Metro area. We are looking for a highly organized and detail‑oriented Assistant Event Coordinator to join our team for the 2026 event season.

This is a contract position running May through November, with a hybrid schedule: administrative work may be completed remotely, while event‑day support is in person. Hours vary by month, averaging 40–60 hours. Exact hours and days during the week are flexible, but the role does require some daytime weekday availability for client and vendor communications.

What You’ll Do

• Gather and organize vendor quotes for event services and products.
• Track vendor details and event logistics in shared drives and master spreadsheets.
• Communicate with vendors and clients,serving as a professional and reliable liaison.
• Support sponsor and exhibitor coordination, including communication, booth assignments, and on‑site check‑in.
• Assist with event‑day operations, setup, and coordination.
• Attend occasional client meetings and bi‑weekly supervisor check‑ins.
• Provide general administrative support to ensure smooth planning and execution.

What We’re Looking For

• Strong administrative and organizational skills.
• Excellent communication and follow‑through.
• Experience with Google Workspace required.
• Tech‑savvy; familiarity with Asana is a plus.
• Event experience is strongly preferred.
• Ability to work independently and manage multiple priorities.
• Must have a personal computer, reliable internet, and reliable transportation.
• Availability for weekday hours with some evenings and weekends for events.

Why Join Us

You’ll be part of a small, collaborative team producing meaningful events that support nonprofit missions and strengthen our community. This role is ideal for someone who enjoys organization, communication, and seeing events come to life.

Pay: $26.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Lakewood, CO