Assistant, Executive Administrative I (Foundation)

Job Summary

• Hours of Work: Monday - Friday 8:00 AM - 5:00 PM.
• Screening will begin ASAP and continue until the position is filled.
• Start date to be determined, but as soon as practicable after the hiring/interview process.

• Educational Benefits for the employees and dependents
• Tuition Reimbursement
• 15 – 18 Paid Holiday/Closure Days
• Three Paid Personal Days
• Healthcare/Dental/Vision/Life Insurance
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Paid Vacation and Sick Leave
• Onsite Childcare Center
• Professional Development Opportunities

Principal Responsibilities and Results, KSA's

ESSENTIAL FUNCTIONS: – this position is exempt and is not eligible for compensatory or overtime pay provisions of the FLSA.

To perform successfully in this position, an individual must be able to perform principal responsibilities satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion; reasonable accommodations may be made to enable individuals with disabilities to perform the principal responsibilities.
Ensure accurate and accessible data management by maintaining, updating, and organizing the database records in alignment with institutional standards.

• Maintain and update database records, ensuring accuracy and completeness of information related to gifts, donors, events, and departmental activities.
• Serve as a primary resource for office staff regarding data entry for the LCCC Foundation’s CRM, Raiser’s Edge.

• Provide comprehensive administrative assistance to the VPA, including but not limited to scheduling appointments, managing calendars, completing expense/purchase reports, and organizing travel arrangements.
• Proactively identify and address the needs of the VPA, managing priorities effectively, and ensuring smooth daily operations.

• Collaborate with team members to provide operational support, assist with projects, and contribute to a positive and productive work environment.
• When requested, attend LCCC Foundation events and provide operational support.

• Assist with meeting preparations and scheduling.
• Attend meetings when necessary and create detailed minutes.

• Provide high quality customer service both in person and over the phone.
• Provide clear and professional communications via electronic means to Foundation Board members, internal and external stakeholders.
• Develop and sustain relationships with new and existing donors through high-quality customer service.

• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
• Knowledge of the operation of computers.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.

• Understanding the implications of new information for both current and future problem-solving and decision-making
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Proficient in organizing, updating, and maintaining accurate records in both physical and digital formats. Skilled in using records management software and tools to ensure easy access and security of information.
• Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems (e.g.Raiser’s Edge).
• Ability to interact effectively with others, build relationships, and manage interpersonal dynamics.
• Entering information or updating records in a database or computer system with minimal errors.

• The ability to observe, analyze, and comprehend even the most minute aspects of a task or situation.
• The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
• Capable of representing the organization in a professional manner, adapting to various situations with maturity, and maintaining confidentiality and discretion
• at all times.
• Demonstrated ability to take primary responsibility for diverse number of projects and to complete them in a timely manner with limited supervision.
• Accurately prepare and maintain records, files, and reports, including records of materials, supplies, time, and work performed.
• People-oriented, with sound judgment and the ability to balance academic, student, business, and human considerations, strong ability to perform well in a high pressure and complex environment.

• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
• An employee must frequently lift and/or move up to 20 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well

NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.

Education and Experience Requirements

Minimum Qualifications:

• Associate degree from an accredited college or university in business, communications or related field of study or in lieu of educational requirements, three (3) years’ experience in a professional environment as an administrative assistant.
• Two years of experience providing customer service or administrative assistance in a detail oriented, computerized, and/or data-oriented environment; including detailed use of common office software programs.
• Two years of experience with an advanced skill level using Microsoft applications, including Word, Excel, and Outlook, etc.
• Valid Driver’s License and meet eligibility requirements to be insured under the College’s insurance provider.
• 1 year of experience providing senior level administrative support in an office setting.

• Bachelor’s degree from an accredited college or university in business, communications or a related field of study.
• Two years of work experience in an academic institution as an administrative assistant to include scheduling, planning, and purchasing.

Notes

If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigation not be successful.

LCCC DOES NOT SPONSOR H1B VISAS.

Equal Opportunity Employer

Laramie County Community College is an EEO/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, age, physical or mental disability, or covered veteran status.

The college has a designated person to monitor compliance and to answer any questions regarding the college's nondiscrimination policies. Please contact: Title IX, Title VI, and ADA Coordinator, Suite 205, Clay Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307.778.1144,NDS@lccc.wy.edu. Contact information for the regional Office for Civil Rights is: Office for Civil Rights, Denver Office, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, 303.844.5695,OCR.Denver@ed.gov. Updated 6/2025.

http://lccc.wy.edu/

http://www.lccc.wy.edu/about/humanresources

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.