Assistant Manager - Automotive Logistics Operations

Job Description

1. Stock Control & Inventory Management

• Maintain accurate records of all vehicles stored in the yard.
• Monitor and control vehicle stock using Excel and yard management data systems.
• Conduct regular physical stock checks and reconciliation with system records.
• Prepare daily, weekly, and monthly stock reports for management.

2. Yard Utilization & Space Management

• Plan and optimize yard layout to maximize space utilization.
• Monitor yard capacity and ensure efficient vehicle parking arrangements.
• Coordinate vehicle movements within the yard to avoid congestion and delays.

3. Inbound & Outbound Operations

• Supervise vehicle receiving (inbound) and dispatch (outbound) activities.
• Ensure proper documentation and recording of all vehicle movements.
• Coordinate with transporters for smooth entry and exit of vehicles.
• Monitor loading and unloading operations to ensure safety and efficiency.

4. Vehicle Delivery Planning

• Prepare and coordinate daily vehicle delivery plans.
• Ensure vehicles are prepared and available for dispatch on time.
• Work closely with transportation vendors to schedule and track deliveries.

5. Yard Maintenance & Safety

• Ensure the yard is maintained in a clean, safe, and organized condition.
• Monitor yard infrastructure, lighting, signage, and parking arrangements.
• Implement safety procedures for vehicle movement and storage.
• Coordinate with maintenance teams for any required repairs or improvements.

6. Data Management & Reporting

• Maintain operational records using advanced Excel spreadsheets and data management systems.
• Analyze yard data to improve operational efficiency and reporting accuracy.
• Generate operational reports related to stock, utilization, inbound/outbound, and deliveries.

7. Vendor & Client Communication

• Maintain professional communication with transportation vendors and clients.
• Coordinate with logistics partners for vehicle movement and delivery scheduling.
• Address operational inquiries and ensure high service levels for clients.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field (preferred).
• Minimum 3–5 years of experience in automotive yard operations, vehicle logistics, or storage management.
• Experience in vehicle stock control and yard management systems.

Skills & Competencies

• Strong Excel and data management skills (advanced spreadsheets, reporting).
• Good knowledge of automotive yard operations and vehicle logistics.
• Strong organizational and planning abilities.
• Excellent communication and coordination skills with vendors and clients.
• Ability to manage multiple tasks and work under operational pressure.
• Strong problem-solving and decision-making skills.
• Leadership ability to supervise yard staff and daily operations.