Assistant Manager/ Deputy Manager – Procurement

About Anant National University

Anant National University, India’s Premier Design University, is dedicated to training students to devise solutions for global problems through creative thinking.

Our DesignX way is unique in helping young designers develop a better understanding of the context we live in through community immersion, innovation and collaboration. The core of our pedagogy is sustainable design multiplied by a host of knowledge disciplines and technology to make problem solving impactful. Our multidisciplinary undergraduate, postgraduate and doctoral programmes in design, architecture, climate action and visual arts harness the knowledge from various disciplines and traditional practices to integrate it with cutting edge technology to address diverse challenges.

About the Department

The Purchase Department, as part of the finance & accounts department, ensures efficient and cost-effective procurement of goods, materials, and services while maintaining financial discipline and compliance. It coordinates with various departments to plan and prioritise purchases, manages vendor relationships, negotiates contracts, and ensures timely delivery. By monitoring budgets, controlling costs, and maintaining accurate records, the department supports financial accountability, transparency, and audit readiness, ultimately contributing to the organisation’s operational efficiency and strategic financial planning.

Job Type

Full-time

Reporting to

Manager – Commercial & Procurement

Required Education Qualification and Years of Experience

Bachelor’s degree in business administration, finance, supply chain or related fields

2-3 years of experience in procurement, purchasing or supply chain operations

Key Responsibility Areas (KRAs)

• Purchase Processing
  

• Prepare and process purchase requisitions and purchase orders accurately.
• Ensure all purchase documents comply with organizational procedures.

• Vendor Management
  

• Coordinate with vendors to obtain quotations and confirm orders.
• Schedule and track deliveries to ensure timely receipt of materials.
• Assist in evaluating vendors and maintaining a database of approved suppliers.
• Vendor evaluation on a periodical basis.

• Record & Documentation Management
  

• Maintain up-to-date procurement records, invoices, and vendor files.
• Ensure proper documentation for audit and compliance purposes.

• Inventory Management
  

• Support inventory monitoring.
• Assist in the timely replenishment of materials as required by departments.
• Ensure tagging of all assets.
• Periodic verification of all assets.

• Compliance & Reporting
  

• Ensure procurement activities comply with organisational policies and financial guidelines.
• Support reporting on procurement activities, costs, and expenditures.

• Issue Resolution
  

• Assist in resolving procurement issues or discrepancies with vendors.
• Any other task as assigned by the CFAO and/or competent authority of the university.

Key Skills

• Strong organizational and administrative skills.
• Basic knowledge of procurement processes and vendor management.
• Attention to detail and accuracy in documentation.
• Good communication and interpersonal skills.
• Familiarity with procurement software, ERP and MS Office.