Assistant Manager - HR & Admin

Timings:

Day Shift: 12:30 PM to 10:30 PM IST (2 weeks)

Afternoon Shift: 6:30 PM to 4:30 AM IST (2 weeks)

Working Days: Monday - Friday

Location: Andheri East (Soon relocating to Lower Parel)

Visual Citi: Your Partner in Bringing Concepts to Life We are full-service signage, printing and fabrication company with a 100,000 square ft production facility and over 100 employees. Established in 2004, the scalable organisation delivers exceptional value through in-house graphic design, expert fabrication, and state-of-the-art machinery, continuously improving processes and using robotic automation to meet urgent deadlines with a wide range of high-quality visual products and displays.

Overview: We are seeking a motivated and organised Assistant Manager - HR & Admin to lead and support human resources and administrative operations. This role involves overseeing HR strategies, policies, employee relations as well as ensuring smooth and efficient day-to-day functioning of administrative practices in alignment with company goals.

Key Responsibilities:

Recruitment and Onboarding:

• Lead end-to-end recruitment processes including sourcing, screening, interviewing, and onboarding.
• Develop and implement training and development programmes to enhance employee skills.
• Manage performance management systems, including appraisals and development plans.
• Provide coaching and support to managers and employees on HR policies and procedures.

Employee Relations

• Act as a key point of contact for employee relations, conflict resolution, and grievance management.
• Conduct exit interviews, analyse turnover trends, and recommend retention strategies.
• Proactively resolving workplace conflicts, providing counselling support to employees, and fostering a positive and inclusive work environment.

Payroll & Attendance

• Oversee attendance, leave management, and payroll validation processes ensuring accuracy and timeliness.
• Address payroll queries and reconcile discrepancies.
• Leveraging HR software and tools for data management, payroll processing, generating HR analytics reports, and continuous process improvements

HR Documentation & Reporting

• Maintain and update employee records, contracts, and documentation ensuring confidentiality and compliance.
• Prepare HR reports and data analytics for management review.
• Draft and update HR policies, memos, and circulars as required..

Appraisal & Performance Management:

• Design, implement, and oversee the performance appraisal system in collaboration with senior management.
• Support managers and team leads in setting clear performance goals and tracking employee progress.
• Facilitate timely appraisal reviews and ensure documentation of appraisal outcomes, feedback, and development plans.
• Analyse appraisal data to identify performance trends and recommend action plans for improvement or recognition.
• Coordinate training and development initiatives based on appraisal outcomes to enhance employee skills and competencies.

Compliance:

• Ensure full compliance with all applicable labour laws and statutory requirements including PF, ESIC, Gratuity, Leave rules, and other legal regulations.
• Maintain up-to-date employee records and personnel files in accordance with legal and company standards.
• Coordinate with government bodies and external auditors during audits, ensuring accurate and timely submission of statutory reports and returns.
• Monitor and implement company HR policies, and recommend updates to maintain legal compliance and best practices.
• Manage employee benefits administration ensuring compliance with policy terms and regulatory requirements.

Budget and Resource Management:

• Assisting in managing budgets related to HR and administrative functions, such as recruitment costs, training expenses, and office supplies, ensuring efficient utilization of resources.

Qualifications & Skills Requirement:

- 6-8 years of experience in HR & Admin roles is preferred.

- Master’s degree in human resources, Business Administration, or a related field Similar or Equivalent

- Demonstrated expertise in operating and managing HRMS platforms like Zoho People, Keka, or similar, ensuring accurate and timely HR data entry, payroll processing, attendance management, and leave tracking.

- Keeping abreast of advancements and new features in HRMS technologies and advising management on potential benefits or necessary changes.

- Strong organisational and multitasking skills.

- Proficiency in Microsoft Office and familiarity with HR tools is a plus.

- Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.

- Adaptability and willingness to learn and implement new technologies and methodologies.

- Excellent communication in English, and time management skills, with adaptability to fast-paced environments and strong ethical conduct

We foster a vibrant and growth-oriented work environment that encourages skill development and meaningful contributions. If you are passionate about the signage industry and possess the relevant technical expertise, we invite you to share your portfolio and resume with us at recruitment@visualciti.com

Job Type: Full-time

Pay: ₹45,000.00 - ₹70,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person