Assistant Procurement Manager

Description

Examples of Duties

• Assists the Purchasing Manager in planning, developing, organizing, coordinating, directing and supervising departmental activities and programs; monitors effectiveness of programs and procedures; serves as technical advisor and provides professional assistance to the Purchasing Manager.
• Provides administrative and technical supervision in directing procurement and administrative operations as well as formulating, implementing and monitoring policies and programs.
• Assists in the procurement of Professional Services, major purchases, term contracts, consolidation of purchases for commonly used items, and final documents recommending bid awards for City Manager and Commission approval.
• Directs and supervises a staff of buyers and clerical employees engaged in a variety of procurement processes, including analysis of purchase requisitions, clarifying of purchasing requirements and specifications, conducting pre-bid conferences, preparation of formal bid documents, coordination of bid evaluation processes, and maintaining contact with vendors and various City departments.
• Conducts pre-bid conferences with prospective bidders in complex purchases, provides technical expertise concerning contract specifications and presides at formal bid openings as needed.
• Advises departmental officials on price factors, vendor reliability, supply sources, defining of specifications and related procurement inquiries.
• Conducts meetings with vendors to resolve problems of delivery, price fluctuations, possible specification changes and related problems.
• Assists with Analyzes pertinent market trends and conditions which impact on City purchasing activities with regard to product lines, innovations, availability, reliability, cost, discount items and other factors; determines the necessity for vendor insurance certificates in conjunction with Risk Management.
• Makes recommendations regarding hiring, discipline and promotion of subordinates.
• May be required to provide a combination of duties as noted herein, coupled with other duties as assigned, in the completion of special projects or when staffing needs require.

Requirements

• Graduation from an accredited college or university with a Bachelor Degree in Public or Business Administration, Economics, Accounting or a related field.
• An advanced degree highly preferred
• PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)

• Considerable progressively responsible experience involving large-scale centralized, computerized purchasing of a variety of commodities, including the development and evaluation of RFPs.
• Related supervisory experience required.
• Government experience required.

• Certification as a Public Purchasing Buyer (CPPB) by the National Institute of Governmental Purchasing (NIGP), Certification as a Public Purchasing Officer (CPPO) by NIGP, or Certified Purchasing Manager (CPM), Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts Manager (CFCM.

Supplemental Information

• Extensive knowledge of the principles, ethical standards and priorities of governmental municipal purchasing laws, City Charter, City Code, regulations and procedures.
• Extensive knowledge of large-scale purchasing methods and procedures in a wide variety of commodities and services.
• Ability to draft moderate to complex, non-routine contractual instruments.
• Working knowledge of public procurement practices and procedures.
• Ability to analyze data and prepare recommendations.
• Working knowledge of contracting concepts applicable public contract acquisition law and regulations.
• Strong to excellent analytical and communication skills (writing and verbal).
• Use of independent judgment and creativity applied to resolution of contract issues.
• Ability to excel within the team environment.
• Excellent organizational and record keeping skills.
• Extensive knowledge of public relations principles and techniques.
• Extensive knowledge of specifications, grades, qualities, supply sources and market factors of assigned commodity categories frequently required by City departments.
• Extensive knowledge of computers and computerized purchasing systems.
• Ability to research and evaluate procurement methods and programs; plan, direct and implement programs and methods to efficiently perform the procurement function.
• Ability to plan, organize and supervise the work of a staff of subordinate professional and clerical personnel in a manner conducive to full performance and high moral.
• Ability to establish and maintain effective working relationships with elected officials, City employees, vendors, the press and the general public.