Assistant Procurement Officer

Role Objective

We are seeking a detail-oriented Assistant Procurement Officer to streamline our purchasing operations. You will be the backbone of our procurement cycle, ensuring that vendor sourcing, documentation, and order tracking are handled with precision and efficiency.

Key Responsibilities

• Sourcing & RFQs: Identify reliable vendors and float Requests for Quotations (RFQs) based on internal requirements.
• Price Comparison: Prepare detailed comparative statements (bid tabs) analyzing price, quality, and delivery timelines to ensure maximum cost-effectiveness.
• Order Management: Generate and process Purchase Orders (POs) accurately within the ERP system.
• Vendor Coordination: Maintain strong relationships with suppliers; follow up on order status to ensure timely delivery and resolve any discrepancies in invoices or shipments.
• Documentation: Maintain meticulous records of all procurement transactions, contracts, and vendor performance reports.
• Internal Liaison: Coordinate with the warehouse and finance departments to streamline the "Procure-to-Pay" process.

Candidate Requirements

• Education: Graduate degree (Business Administration, Supply Chain, or Commerce preferred).
• Experience: At least 2 years of hands-on experience in procurement or purchasing functions.
• Technical Skills: * Proficiency in MS Excel (pivots, VLOOKUPs, and data formatting).
• Direct experience working with ERP software (e.g., SAP, Oracle, Tally, or similar).
• Soft Skills: High attention to detail, strong negotiation skills, and the ability to multitask in a fast-paced environment.

Job Type: Full-time