Assistant Project Manager

Job Summary

The Assistant Project Manager provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial recordkeeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects.

In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.

Key Responsibilities

Project Coordination & Documentation

• Maintain and update the KEP schedule (Excel-based tracker) daily.
• Upload all site survey documents promptly and accurately.
• Coordinate with the BIM Manager to prioritize and track site survey completions.
• Verify and upload all testing results once sites are completed.
• Track project materials to ensure timely delivery and accurate inventory.
• Manage project drawings and coordinate RFIs (Requests for Information).
• Assist with creating and managing punch lists to support project closeout.

Communication & Collaboration

• Participate in all project-related conference calls, ensuring deliverables are tracked and met.
• Communicate with branch contacts to verify installation details, including:

- Number of WAPs installed

- Type of backbone infrastructure used

- Quantity of IBM WAPs removed

• Collaborate with the Quality Control (QC) team to ensure standards are consistently met across all job sites.
• Assist with billing and invoicing documentation.
• Maintain organized project files, records, and supporting documents.
• Submit required forms for purchasing and procurement tracking.
• Support timekeeping, correspondence, and general project reporting.

Qualifications

Education & Experience

• High School diploma or GED required.
• At least 2 years of experience in a related construction environment.
• Prior experience interfacing with customers is preferred.

Skills & Competencies

• Proficient in Microsoft Office , especially Excel, Word, and MS Project .
• Ability to operate standard office equipment and project management tools.
• Strong problem-solving and critical thinking abilities.
• Proven ability to read, interpret, and work with timesheets, spreadsheets, billing forms , and project documents .
• Excellent written and verbal communication skills.
• Highly organized , detail-oriented, and capable of managing multiple projects simultaneously .
• Willingness to travel within the branch or regional territory as needed.

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