Assistant Project Manager

Job Summary
For over 25 years, Athena’s Window Fashions has proudly served homeowners across Gilbert, Chandler, Mesa, and the greater Phoenix area with premium window coverings, custom draperies, and top‑brand solutions including Hunter Douglas, MechoShade, Tableaux®, and more. We are a trusted, family‑oriented business known for craftsmanship, service, and beautiful design.

We are seeking a proactive and organized Assistant Project Manager to support our growing operations. In this role, you will help coordinate residential window‑covering projects from consultation through installation, ensuring smooth communication, accurate documentation, and exceptional customer experiences. This is a paid position with strong growth potential for someone who enjoys organization, design‑related work, and working directly with customers and vendors.

Key Responsibilities

• Assist in developing project timelines, budgets, and scope documents for custom drapery, blinds, shutters, and specialty window‑covering installations.
• Coordinate client appointments, in‑home consultations, installer schedules, and vendor lead times to keep projects moving efficiently.
• Prepare meeting agendas, take detailed notes, and distribute action items to maintain clarity across the team.
• Manage administrative tasks including data entry, digital filing, order tracking, and maintaining project records using Microsoft Office and Google Workspace.
• Support communication with clients, installers, designers, and vendors through professional phone, email, and multi‑line phone system interactions.
• Track project progress, update status reports, and proofread proposals, invoices, and order confirmations for accuracy.
• Oversee general office operations including calendar management, appointment scheduling, and front‑desk duties.
• Provide friendly, knowledgeable customer service by answering questions about products, timelines, and installation processes.

Qualifications

• Experience in office management, administrative support, project coordination, or similar roles.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Familiarity with QuickBooks for basic bookkeeping is a plus.
• Strong computer skills including data entry, file management, proofreading, and general digital literacy.
• Excellent multitasking and time‑management abilities.
• Bilingual abilities are highly desirable.
• Experience in a receptionist, personal assistant, design studio, construction, or home‑services environment is advantageous.
• Knowledge of multi‑line phone systems, office procedures, clerical tasks, and customer service best practices.
• Interest in home décor, interior design, or custom products is a bonus (not required).

Pay: $18.00 - $22.00 per hour

Work Location: In person