Assistant Project Manager

COMPANY PROFILE - ABOUT US

Professional Diversified Flooring, established in 1981, is a leading provider of commercial flooring solutions.  With a workforce exceeding 70 office employees and over 300 field labor, the company specializes in comprehensive flooring services for commercial spaces throughout Los Angeles, Orange County, San Diego, Las Vegas, Phoenix, and surrounding areas . Leveraging proprietary technology and a distinctive project management methodology, Professional Diversified Flooring ensures meticulous attention to detail in every undertaking. Our portfolio encompasses a wide range of projects, from corporate offices to casinos and from healthcare to hospitality,  positioning us not merely as flooring specialists, but as strategic partners in design and construction adding maximum value to our clients and their clients.

ASSISTANT PROJECT MANAGER

We are looking for motivated and highly-detailed individuals to join our rapidly growing Project Management team in the Los Angeles market. This position will report to a Project Manager, Senior Project Manager, or Project Executive, and will provide critical, end-to-end support to the Project Manager's assigned portfolio. The Assistant Project Manager will gain foundational experience in all facets of the construction project lifecycle while developing the skills necessary for independent project management. Candidates must be eager to learn the commercial construction industry, be tech savvy, possess excellent written & verbal communication skills, and be highly detail oriented.

JOB DESCRIPTION

The Assistant Project Manager provides essential support to the Project Manager, aiding in the successful oversight of the construction journey. This role is focused on the meticulous documentation, coordination, and administrative support necessary to ensure efficient project planning and delivery. A critical aspect of this role involves assisting with financial tracking to ensure the project budget remains aligned with proposed costs and supporting the timely and successful completion of our scope.

The daily operational scope of the Assistant Project Manager is supportive and detail-oriented. Key activities include, but are not limited to:

• Business Development Support: Assisting the Project Manager in leveraging existing client and supplier networks, as well as cultivating new business relationships.
• Customer and Internal Coordination: Serving as a key internal and external point of contact, coordinating project details, schedule updates, and communication flow between the Project Manager, clients, field crews, and internal support staff (Estimating, Purchasing, Billing).
• Submittal Package Management: Taking the lead on coordinating and preparing comprehensive submittal packages (physical and digital) for customer review and approval, and diligently tracking their status.
• Schedule and Document Control: Diligently tracking project timelines against established milestones, managing material logistics and lead time documentation, and maintaining organized project files in the proprietary operating system.
• On-site Support and Documentation: Assisting the Project Manager during job site visits to confirm conditions, assess installation progress, and meticulously document potential site issues or change order opportunities.
• Labor Coordination: Assisting the Project Manager with communication to labor crews to help efficiently schedule installation tasks and optimize workforce allocation.
• Project Close-out: Providing comprehensive assistance during the project close-out phase, including managing punch lists, coordinating final documentation, and ensuring timely financial closeout.

MINIMUM REQUIREMENTS:

• A winning / growth mindset, and “can-do” attitude.
• A bias for action and an ability to effectively manage complexity and detail-oriented tasks in a high stress industry (Construction).
• A bachelor's degree in Construction Management or related field, or a minimum of 1 year of work experience providing administrative or project coordination support within the construction industry.
• A foundation in reading construction plans / blueprints, details, and specifications.
• Tech savvy, and highly proficient in email/written, and verbal communication.
• Proven ability to manage multiple tasks/activities in a dynamic fast pace environment.
• Superior organization, and time-management skills.
• Strong interpersonal skills and ability to work with cross-functional teams on multiple levels.
• Valid drivers license and reliable vehicle for travel to job sites (typically +/- 30 miles max).
• Must be in office - this is NOT a remote work position. This is due to our highly collaborative championship culture, which cannot be built working from home. Candidates must work out of the office with the exception of site visits and relationship development activities.
• Candidates must be available to work for a minimum of 40 hours per week during prime business hours.
• Ability to lift 50lbs

TO APPLY:

InMail Sales Director, Robb-Davon Butler on LinkedIn, or via email at rdb@pdfinc.net . Include your resume and a short 5-6 sentence summary about how/why you believe you meet our requirements, and your interests in the role.  Candidates who do not follow these instructions above will not be considered.

COMPENSATION INCLUDES GREAT BENEFITS PLUS PERFORMANCE BONUS AND SALARY COMPONENTS RANGING BETWEEN $60,000 - $90,000+ IN THE FIRST YEAR DEPENDING ON PERFORMANCE. 

COMPENSATION WEIGHTED TOWARDS PERFORMANCE ENSURING HIGH ACHIEVERS ARE PAID AT THE TOP END OF THE MARKET.