Assistant Project Manager

We are a petroleum construction company that builds fueling stations and performs environmental remediation. As a small business, our employees must be versatile and willing to wear multiple hats. We are seeking an adaptable Assistant Project Manager who is ready to step up, step in, and handle any task necessary to get the job done.

We are seeking a dynamic and detail-oriented Assistant Project Manager to join our team and support the successful execution of various projects. This role offers an exciting opportunity to collaborate closely with project leaders, coordinate tasks, and ensure smooth project workflows. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to help drive projects forward efficiently. This paid position is perfect for individuals eager to develop their project management expertise while contributing to impactful initiatives.

Responsibilities

• Project Support: Assist the Project Manager in estimating, supervising, and coordinating all on-site construction activities.
• Issue Resolution: Identify, anticipate, and resolve potential project issues, work interferences, or schedule difficulties.
• Financial Tracking: Draft change orders, track project and change order costs, and manage project billing.
• Relationship Management: Engage and build strong relationships with customers, subcontractors, vendors, and suppliers.
• Logistics Coordination: Schedule the timely delivery of required materials and equipment.
• Plan Execution: Maintain and distribute project plans to Site Superintendents while ensuring compliance with budgets, schedules, and specifications.
• Quality Control: Help oversee quality control to meet industry standards and customer expectations.
• Administrative Tracking: Collect, review, and file Superintendents’ daily logs, receipts, and paperwork on a weekly basis.
• Regulatory Compliance: Coordinate routine inspections and accurately complete and file all required DOE/DEQ paperwork.

General Disclaimer:

This job description does not state or imply that these are the only duties and responsibilities assigned to this position. The principal duties listed describe the functions essential to the performance of this role. "Other" duties and responsibilities include tasks considered incidental or secondary to the overall purpose of this position.

Requirements

• Proven experience in project management
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional phone etiquette skills with experience handling multi-line phone systems and front desk responsibilities
• Prior experience in customer service or customer support roles demonstrating professionalism and patience
• Knowledge of office equipment such as multi-line phones, filing systems, and office management software like QuickBooks is desirable
• Ability to manage time efficiently while maintaining attention to detail through effective calendar management and prioritization

Join us as an Assistant Project Manager and be part of a vibrant team committed to excellence! Bring your organizational prowess, technical skills, and enthusiasm to help us deliver outstanding results on every project. This paid role offers valuable experience in project coordination within a supportive environment dedicated to your growth.

Pay: $52,500.00 - $80,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person