Assistant / Project Manager Ship Operation

Miami, United States

The position will perform the following activities:

Vessel Project & Maintenance Oversight.
- Coordination of all scheduled maintenance activities across and for all the fleet.
- Organize Pre-Dry Dock activities, jobs, material, and equipment requisition, for wet and dry dock operations and other included in the procedure (See affixed) like get estimation cost, etc.
- Special improvement projects on propulsion systems, main engines, auxiliary engines, ballast pumps, hydraulic pumps, other equipment in the engine room, bow thruster, hatch covers, etc.
- Oversight of navigation, safety, and technical equipment upgrades to ensure compliance and competitiveness.

Certification & Regulatory Compliance.
- Monitoring of vessel certificates, surveys, and inspection schedules to ensure uninterrupted operations and ensure all vessels’ certificates and statutory documents remain valid and up to date.
- Assistance in preparing for class, port state, and flag state requirements, reducing risk of non-compliance penalties or detentions.
- Coordinate implementation of safety management systems (SMS), Ship security Plan (SSP), Maritime Labor Convention (MLC) in line with IMO conventions and national regulations.

Crew Management Support.
- Support the crew hiring, documentation, and licensing processes, including STCW training and medical certification.
- Coordination of crew dis-enrollment and rotation planning, ensuring smooth transitions during vacations and reducing operational disruptions.
- Ensure compliance with licenses, STCW courses, flag endorsement, and medical requirements.

Operational Efficiency & Risk Reduction.
- Application of project management methodologies and provide structured to improve planning, cost control, and timely delivery of vessel projects ensuring that vessel projects are delivered on time and within budget.
- Enhanced coordination between technical, operations, and crewing departments, leading to increased fleet availability and reduced downtime.

Reduce risks of delays, compliance breaches, and cost overruns by applying project management tools and methodologies.

Hiring an Assistant / Project Manager will allow our company to strengthen its ship management capacity, reduce operational risks, and ensure consistent regulatory compliance. This role will directly contribute to maintaining vessel availability, improving safety , security, and efficiency, and supporting the company’s long-term growth and reliability in the maritime industry. Bi-langue English and Spanish

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