Assistant (Project Purchase – Back Office)

Company: Ambica Dhatu Pvt. Ltd.
Location: Gate 1, NH -6, Biprannapara, Jangalpur, Lane 3, Howrah,711411
Department: Purchase / Project Support
Position: Full-Time
Salary Range: 13000 -20000
Apply at: hr@ambicaindia.in

Position Overview:

We are looking for a dedicated and detail-oriented Assistant for Project Purchase (Back Office) to support our procurement and project teams. The role involves coordinating purchase activities, preparing documentation, follow-ups with vendors, and ensuring timely availability of project-related materials. The ideal candidate should have strong analytical, communication, and Excel skills with the ability to manage end-to-end purchase support functions efficiently.

Key Responsibilities1. Purchase Coordination & Documentation

• Prepare purchase orders, quotations, comparison sheets, and vendor evaluation documents.
• Assist in drafting RFQs (Request for Quotation) and coordinate with vendors for pricing, product specifications, and delivery terms.
• Maintain complete documentation for purchase transactions and project requirements.
• Update procurement records in Excel/ERP on a regular basis.

2. Vendor Management

• Communicate with existing vendors for rates, lead times, and material availability.
• Support in identifying new vendors based on project needs.
• Follow up with suppliers on order status, dispatch schedules, and material delivery updates.
• Coordinate to resolve discrepancies in quantity, invoice, or quality.

3. Project Support

• Assist in preparing project material requirement sheets and BOQs.
• Coordinate with project managers, site engineers, and operations team for material planning and scheduling.
• Track material movement from purchase to delivery at site and update related stakeholders.
• Prepare daily/weekly MIS reports for purchase and project progress.

4. Back Office & Reporting

• Maintain vendor databases, rate contracts, and purchase logs.
• Track pending POs, approval status, and budget utilization.
• Prepare cost comparison reports, price trend analysis, and material consumption summaries.
• Support internal audit and compliance requirements by maintaining proper records.

Candidate RequirementsEducation

• Graduate in any discipline (B.Com/BBA/B.Sc preferred).
• Additional certification in Supply Chain/Purchase Management is a plus.

Experience

• 0–3 years experience in purchase, procurement, or project coordination.
• Experience in industrial, manufacturing, construction, or project-based purchasing preferred.

Technical Skills

• Strong proficiency in MS Excel (VLOOKUP, Pivot Table, MIS reporting).

Soft Skills

• Excellent communication and follow-up skills.
• Strong sense of ownership, accuracy, and time-management.
• Ability to work under pressure and meet project deadlines.
• Good coordination with internal and external stakeholders.

Salary Range

• Range -13000 -20000 .

How to Apply

Interested candidates may send their updated CV to:
hr@ambicaindia.in

Job Types: Full-time, Permanent, Fresher

Pay: ₹13,000.00 - ₹20,000.00 per month

Ability to commute/relocate:

• Dhulagori, Howrah, West Bengal: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have good proficiency in MS excel
• Do you have good communication skills

Work Location: In person