Assistant Systems Coordinator & Office Admin

Mctlaw is a national law firm with offices in Sarasota, Florida; Seattle, Washington; and Washington, DC. We are seeking a motivated individual to join our team as an Assistant Systems Coordinator & Office Admin. This is a unique hybrid role combining traditional administrative support with hands-on involvement in case management systems and workflow optimization.

The ideal candidate is curious, collaborative, and eager to learn. You don’t need to be an expert in Salesforce or law firm systems. We will train you, but you should be interested in understanding how attorneys and paralegals use technology to support legal casework.

Key Responsibilities:

Systems Coordination

• Collaborate with the Lead Systems Coordinator, IT department, and end users to identify workflow challenges and propose system improvements.
• Learn how the firm uses Litify (our Salesforce-based case management system) from intake through case closure.
• Work with attorneys, paralegals, and accounting staff to understand how each department interacts with Litify.
• Assist with testing, documenting, and implementing new processes to improve efficiency across the firm.
• Help bridge communication between staff and IT to ensure technology solutions meet user needs.

Administrative Support

• Process incoming mail, faxes, and phone calls (low call volume).
• Maintain office supplies and handle ordering for all firm locations.
• Submit and track building maintenance requests, coordinating with property management when needed.
• Assist in planning, organizing, and supporting firm events (meetings, staff activities, office gatherings).
• Provide general administrative support to ensure daily operations run smoothly.

Qualifications:

• Strong communication skills, with the ability to work effectively across all levels of the firm—from attorneys to IT staff.
• Detail-oriented, organized, and able to balance multiple responsibilities.
• Willing to step in wherever needed to keep the office running smoothly.
• Basic understanding of civil litigation or personal injury litigation OR entry-level Salesforce administrator experience (preferred but not required).

Why mctlaw?

We are a collaborative team dedicated to client service and professional excellence. This position offers:

• Exposure to legal case management from start to finish.
• The opportunity to gain hands-on Salesforce/Litify system experience.
• A supportive environment where ideas for improvement are welcomed.
• The chance to contribute to both the operational and technological growth of the firm.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health insurance
• Opportunities for advancement
• Paid time off

Ability to Relocate:

• Sarasota, FL 34236: Relocate before starting work (Required)

Work Location: In person