Assistant to the CEO/President/Physicians

Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)

Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.

Key Responsibilities:

• Calendar & Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.
• Reminders & Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.
• Communication & Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.
• Documentation & Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.
• Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.
• Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.
• Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.
• Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.

Qualifications:

• Prior executive or personal assistant experience supporting senior leaders.
• Strong organizational, time‑management, and written communication skills.
• High discretion, professionalism, and ability to manage competing priorities.
• Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.
• Comfortable working independently and across clinical, nonprofit, and academic environments.

Role Details:

• Job Type: Part-time
• Location: Hybrid remote — Los Angeles, CA 90068
• Benefits: Flexible schedule, professional development support, potential bonuses.

To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.

Pay: $23.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Los Angeles, CA 90068