Assistant to the Director

Overview
The Assistant to the Director is the Executive Director's most trusted partner, a sharp, discreet, and deeply organized professional who keeps the institution running smoothly behind the scenes. This is not a routine administrative role. It is a front-row seat to the full scope of museum leadership: board governance, donor relationships, strategic initiatives, and the vibrant cultural programming that makes LBMA a cornerstone of Long Beach's creative community.

We are looking for someone who leads with initiative, communicates with clarity and warmth, and understands that great support is itself a form of leadership. If you are passionate about the arts and thrive in a dynamic, mission-driven environment, we want to hear from you.

Responsibilities

Executive & Administrative Support

◆ Manage the Executive Director's calendar, coordinate meetings, and arrange travel.

◆ Draft, proofread, and organize correspondence, reports, presentations, and institutional documents.

◆ Handle phone and email communications with prompt professionalism.

Communication & Relationship Management

◆ Serve as a primary liaison between the Director and internal and external stakeholders.

◆ Cultivate trusted relationships with board members, donors, artists, and community partners.

Project & Event Coordination

◆ Assist in planning and executing special projects and institutional initiatives.

◆ Support coordination of museum events, programs, and exhibitions.

◆ Monitor project timelines to keep deliverables on track.

Office & Board Operations

◆ Maintain effective filing systems, record-keeping protocols, and office supply procurement.

◆ Organize board meetings, prepare agendas, coordinate materials, and record minutes.

Research, Reporting & Development Support

◆ Compile research and reports to inform strategic decision-making.

◆ Assist the Director of Development with scheduling, phone coverage, and special projects.

Skills

◆ Bachelor's degree in Art, Art History, Business Administration, or a related field preferred.

◆ At least three years of administrative experience, ideally in a non-profit arts or cultural institution.

◆ Exceptional organizational skills and a sharp eye for detail.

◆ Outstanding written and verbal communication — you write with clarity and speak with confidence.

◆ Proficiency in Microsoft Office Suite; familiarity with project management tools is a plus.

◆ Experience with Adobe Photoshop and Illustrator preferred.

◆ Discretion and integrity when handling sensitive or confidential information.

◆ A genuine love for the arts and alignment with LBMA's mission.

Preferred

◆ Experience in bilingual environments or working with diverse communities.

◆ Familiarity with graphic design principles and institutional branding.

◆ Comfort with public speaking, facilitation, and event production.

◆ A strategic mindset and the creative instinct to solve problems on the fly.

Work Environment

This role blends focused office work with on-site presence at museum events and programs, including occasional evenings and weekends. You will work in a beautiful oceanfront setting alongside a passionate, mission-driven team.

How to Apply

Submit your resume and a cover letter describing your relevant experience and your connection to the arts to:

Laurie Webb lauriew@lbma.org

Sarajeva Vazquez sarajevav@lbma.org

Please include "Assistant to Director" in the subject line.

Pay: $29.00 - $32.00 per hour

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: In person