Assistant to the Head of Preschool

Blue House Preschool at Trinity Episcopal School seeks a highly qualified individual to fulfill the role of Assistant to the Head of Preschool. This role embraces the mission and values of Blue House Preschool at Trinity Episcopal School and upholds policies set forward by the administration and the Board of Trustees.

About Blue House Preschool at Trinity Episcopal School:

Blue House Preschool is a research-driven, child-centered preschool where 2- to 5-year-olds can learn, explore, create, and question. The preschool was established by Trinity Episcopal School in January 2021 on 2.3 wooded acres, just west of Trinity’s campus. Blue House Preschool employs more than 20 faculty and enrolls approximately 100 students. The Preschool is accredited by the Southwestern Association of Episcopal Schools and Independent Schools Association of the Southwest. Texas Health and Human Services provide the licensing for our PK2 program.

About Trinity Episcopal School:

Trinity Episcopal School is an inclusive, forward-thinking, faith-based PK-8 school in Austin, Texas. Trinity meets each student where they are to nurture the whole child’s academic, social, physical, emotional, and spiritual growth. The school was founded in 1999 with an inaugural class of 13 first graders. Trinity now has more than 650 students, more than 160 faculty and staff, and six buildings on a 21-acre campus. Trinity Episcopal School is accredited by the Independent Schools Association of the Southwest and the Southwestern Association of Episcopal Schools.

Our Mission

At Trinity Episcopal School, we will nurture each child academically, physically, emotionally, and spiritually. We will honor each child’s spirit for learning and life, ever mindful that we are all children of God.

Overview

This individual facilitates the work of the Head of Preschool, ensuring that the division runs smoothly, helping to create a safe and developmentally appropriate experience for children.

Responsibilities

● Serves as primary support for Head of Blue House Preschool including assisting in administrative and operational tasks while interacting with students, parents, and faculty.

● Organizes and maintains schedules including calendars, meetings, travel, conferences, visitors and department activities for Blue House Preschool, in general, and for Head of Preschool specifically.

● Coordinates with and participates in our aftercare program when necessary.

● Assists with coordination of special events.

● Assists with weekly classes.

● Answers phones for the department and takes messages.

● Monitors and signs-in visitors to the building.

● Helps with the distribution of information like class schedules and class lists including postings, field trips, and visitors.

● Maintains office equipment and orders supplies.

● Organizes and prioritizes information; aggregates student data, and responds to regularly occurring requests for information.

● Creates, manages and maintains Blue House Preschool files.

● Communicates changes with division, and coordinates with business office entities.

● Assists with the School’s Admission process.

● Maintains and reports faculty absences and substitutes.

● Maintains and reports student attendance, nurse visits, accidents, and other related incidents.

● Prepares presentations, correspondence, forms, and reports; assists with compilation of surveys and other data for Blue House administrators.

● Manages daily snacks from food service including troubleshooting missing items.

● Maintains all student conference reports and other academic records.

● Manages, distributes, and is responsible for all Blue House communication including document quality, timeliness of creation/distribution, and alignment with current school branding.

● Acts as liaison between parents and faculty and administration.

● Acts as point of contact for enrichment programs including scheduling and billing.

● Completes special projects as directed by the Head of Preschool.

● Assists in maintaining facility minimum standards including disseminating requirements and information to new employees.

● Troubleshoots technology and collaborate with IT and database personnel

● Assists in other tasks as assigned.

This is a full-time, 12-month position and will require some non-traditional work hours, including occasional nights and weekends.

Qualifications

● BA degree preferred; High School Diploma or GED required

● Works effectively with ages 2-5 years old

● Collaborative team player

● Proven ability to maintain complete confidentiality in all matters

● Adaptable in high pressure situations

● Superior verbal and written communication skills

● Exceptional attention to detail

● Excellent interpersonal skills

● Superior organization, prioritization, and self-motivation skills

● Superb problem-solving and time-management skills

● Excellent written and verbal communication skills

● Passion for lifelong learning

Experience:

2+ years prior experience in an administrative support role, school experience preferred

Specialized Skills and Knowledge:

● Knowledge of relevant Texas DFPS Minimum Standards a plus

● Proficient in, but not limited to Google Calendar and Google Documents, Microsoft Office including Excel, Power Point

● Familiarity and experience with database systems including input of data and report generation

To Apply

Please submit your resume and any letters of recommendation to Human Resources, Trinity Episcopal School, 3901 Bee Cave Road, Austin, Texas 78746, or via email to employment@austintrinity.org. No phone calls please.

Blue House Preschool at Trinity Episcopal School invites all qualified individuals who share our core values to apply for faculty positions. All faculty members must be able to support Trinity’s mission as a Christian school.

Blue House Preschool at Trinity Episcopal School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Trinity Episcopal School complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Blue House Preschool expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Trinity Episcopal School employees to perform their expected job duties will not be tolerated. In our organization a professional attitude and strong work ethics provide this individual with the opportunity for internal advancement.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person