Assistant to the Superintendent

The Assistant to the Superintendent performs complex clerical tasks and is responsible for all administrative work in the Office of the Superintendent. The position supports division wide operations, executive level coordination, School Board functions, and strategic initiatives to ensure organizational effectiveness, compliance, and high-quality service to our stakeholders. Successful candidates will demonstrate strong abilities in comprehensive administrative work via written and oral communication, calendar management, and effective use of technology tools, as well as demonstrate sound judgment in escalating issues and interacting with stakeholders.

• Welcome and screen visitors, telephone calls and mail.
• Answer questions, provide information, and direct requests to appropriate department or agency.
• Produce, review, and correct letters, memoranda, reports, and other requested documents for the Superintendent and School Board with high attention to detail.
• Prepare and reply to routine correspondence independently.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage the Superintendent's calendar and travel arrangements.
• Support division wide operations to ensure cross-departmental productivity and compliance with School Board policies, regulations, and established procedures.
• Plan and coordinate high-level meetings involving the Superintendent and/or School Board members.
• Monitor and maintain budget for the Office of the Superintendent, including tracking expenditures and keeping accurate financial records in accordance with division procedures.

• Business language and composition including proper spelling and punctuation
• Thorough knowledge of English grammar and usage

Skills

• High level use of Microsoft Office (including Word, Excel, and Powerpoint)
• High level use of G Suite applications (including Gmail, Calendar, Drive, Docs, Sheets, and Slides)
• Proficient in technology integration, including application of AI tools to improve communication and operational efficiency
• Proficient in executive-level calendar management and scheduling
• Proficient in layout and formatting of complex forms and tables
• Proficient in basic research and preparation of reports and informational briefs

Abilities

• Work cooperatively in a demanding team environment to meet goals
• Demonstrate initiative and sound judgment in identifying and addressing needs before they arise
• Organize and perform work independently
• Meet deadlines for all work, even when working on multiple projects
• Show sustained effort and enthusiasm in quality and quantity of work