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Assistant to the Vice President, Financial and Business Services
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Position Description
Pay Grade: Assistant 10
This position provides administrative support to the Vice President of Financial and Business Services.
Responsibilities and Duties (*Essential Functions)
- Performs a wide range of general administrative support functions as directed
- Process travel requests and travel reimbursement for the division
- Serves as a resource person to others regarding travel policies and procedures
- Updates Financial and Business Services Institutional Effectiveness plans in TaskStream
Assist in preparing and updating budget reports as directed by the Vice President
Prepares correspondence, reports, and information of a routine nature
Assists with divisional research, annual reporting, and updates to policies and procedures
Proofreads and edits documents for division staff as needed
Schedules and participates in meetings as directed; records minutes of meetings and distributes as needed
Maintains up-to-date organizational charts and staff directory for the division and provides up-to-date directory to other areas of the college on an as-needed basis
Perform special projects and assignments as directed
Create and maintain a contemporary electronic document filing management system
Qualifications
Knowledge, Skills and Abilities
Ability to maintain strict confidentiality at all times
Advanced sills in MS Office products Excel, Word and PowerPoint
Excellent written and verbal communication skills
Excellent customer service and interpersonal skills
Excellent organizational skills
Be detail oriented and maintain a high degree of accuracy and consistency
Exceptional time management and problem solving skills
Minimum Requirements
Associate degree in Office Administration, Business Administration or related field or combination of education and work experience
Three years experience in administrative support role
Preferences
Community College experience
As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.
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